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REQUEST FOR CITY COUNCIL AGENDA ITEM <br /> <br /> Budget <br />Agenda Date Requested: September 10, 2018 <br /> <br />Source of Funds: 2018-19 Budget <br />Requested By: Alex Osmond <br /> <br />Account Number: 001.6048.551.2090 <br /> <br />Department: Administration <br />Amount Budgeted: $60,000 <br /> <br />Report: Resolution: Ordinance: <br />Amount Requested: $55,688.78 <br /> <br />Exhibits: Bid Tabulation <br /> <br />Budgeted Item: YES <br />Exhibits: <br /> <br />SUMMARY & RECOMMENDATION <br />Recently, the Bay Forest Golf Course staff field tested three (3) types of 2019 golf carts. The <br />manufacturers tested were: Yamaha, EZGO, and Club Car. These known brands were selected for <br />the test because they are currently available through Council approved cooperatives/buy-boards. <br />The low bidders were Yamaha and EZGO, with equal bid amounts of $214,600.00 for one-time <br />payment. Yamaha was the lowest bidder for a four (4) year payment plan amount of $55,688.70 and <br />total charges of $222,754.80, which included finance charges. <br />The field testing of the golf carts resulted in the 2019 Yamaha model (48V with chargers and <br />accessories) being the preferred cart. <br />In addition to the field test conducted by Staff, other factors contributing to the Yamaha car being <br />favored include: <br />Overall performance experience with the brand in service for the last 12 years. In fact, the 2019 <br />model shows improvement over the 2015 model (currently in operation) <br />Yamaha Services/Maintenance Program exceeds the others, including not just regionalized <br />mobile service capability as offered by others, but a local mobile and shop services capability <br />from a known provider. <br />2019 Yamaha car includes on-board towing system that has been recommended for use by <br />other courses in the area that have them in operation <br />Four-year purchase payment plan is the most favorable and is within budget <br />Best offer of trade-in allowance <br />Yamaha will finance the purchase to allow four annual payments at 4.52% interest <br />All extra parts and accessories requested are included in the pricing <br />Satisfactory warranty terms <br />The 2019 Yamaha car is available on BuyBoard Contract 529-17. <br />Staff recommends replacing the seventy four (74) 2015 carts currently in operation with the purchase <br />of the 2019 Yamaha model golf carts utilizing BuyBoard Contract 529-17. Payment for these new carts <br /> <br />