02-08-21 Regular Meeting of the La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEM Appropriation Agenda Date Requested: February 8, 2021 Source of Funds: 003 Utility CIP Requested By: Ray Mayo, Director Department: Public Works Account Number: 003-7085-533-5110 Amount Budgeted: $90,000.00 Report Resolution Ordinance Amount Requested: $78,852.00 Exhibits: Equipment and Labor Quote, Sole Source Letter, Budgeted Item: Yes No Standardization of Pumping Equipment Memo SUMMARY & RECOMMENDATION Identified in FY20-21 Capital Improvement Projects was a project to replace a 3- pump electrical motor control cabinet and one submersible pump at East La Porte Lift Station 1A. For several years Public Works have been working to standardize pumping equipment at all sewage lift stations throughout the City. Flygt (flight) Pumps and Controllers have a reputation as a leader in the submersible pump industry. Hahn Equipment will provide and install the pump and motor control center and offer start-up services to result in a turnkey project. Hahn Equipment of Houston is the authorized sole source distributor and service center in the region for Flygt products. Sole source purchases are recognized as exempt from the normal bidding process. Staff recommends approval of the purchase and installation of this equipment from Hahn Equipment Company, Inc. for $71,852.00. Also, staff requests $7,000.00 as project contingency for a total expenditure of $78,852.00 Benefits: Project follows current standardization plan. Standardization of equipment eliminates the expense to replace existing pump rails in the wet well. Flygt pumps offer an unmatched 5 year product warranty. Equipment replacement provides increased reliability while decreasing maintenance costs. Liabilities: Delay of the replacement could result in equipment failures.