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REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: January 10, 2022 Requested By: Tim Miller, Director Department: Parks & Recreation • Report Resolution Ordinance Exhibits: Genrq Electrical Solutions, LLC Bid, Bid Tabulation. Appropriation Source of Funds: 015 (General) Account Number: 015-8080-552-4653 Amount Budgeted: $469,508 Amount Requested: $469,508 Budgeted Item: • Yes No SUMMARY & RECOMMENDATION Bid #22008 for the Broadway Trail Lighting Project Phase II was opened and read on December 14, 2021. The Notice to Bidders was advertised in the Bay Area Observer on November 18t" and November 25t", as well as being posted on Public Purchase. Thirty eight (38) vendors were notified with twenty two (22) vendors downloading the bid package. Four (4) bids were received. Genrg Electrical Solutions, LLC, which was the company who completed the Phase I project and did a satisfactory job, was the low bidder in the amount of $426,825. All of their references have been checked. The Access Report, Bid Tabulation, and Genrg Electrical Solutions, LLC bid has been attached as exhibits. The low bid was submitted by Genrg Electrical Solutions, LLC. The bid was lower than the projected budget of $429,172.00 funded through the Capital Improvement Project (CIP) budget. Monies left over from Phase 1 will be used to provide for a contingency, Staff recommends awarding Bid #22008 to Genrg Electrical Solutions, LLC in the amount of $426,825 and allow a 10% construction contingency of $42,683 which will come from the remaining balance of the phase one project. The phase one project has a remaining balance $88,987. The total authorization for the Broadway Trail Lighting Project Phase II will be $469,508. ACTION REQUIRED BY CITY COUNCIL Award Bid #22008 to Genrg Electrical Solutions LLC in the amount of $426,825 for the Broadway Trail Lighting Project Phase II, with a contingency amount of $42,683, for a total authorization of $469,508. Approved for the City Council meeting agenda