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BCAB Rules of Procedure <br />Page 3 of 6 <br />08130/11 Draft of Proposed Changes <br />301. Definition <br />The official records of the BCAB shall include these Rules of <br />Proced�ure, approved meeting minutes together with all findings, <br />decisions and other official actions of the BCAB. <br />02. Recording of Vote <br />The minutes of the BCAB mee:tings, as recorded by the Executive <br />Secretary, shall show the vote of each member or if absent or <br />failing to vote, shall indicate that fact. <br />303. Files - Retention <br />All matters/requests coming before the BCAB shall be submitted to <br />the Inspection Services Division of the Planning Department. <br />Requests, proposals and correspondence associated with meetings <br />shall be retained by the Inspection Services Division for not less <br />than three (3) years after the date of submittal. Following the close <br />of meetings, BCAB records shall be filed in the off Ice of the City <br />Secretary and shall become a public record. Preparation and <br />retention shall be in accordance with the provisions of State Law <br />and procedures adopted by the City of La Porte. <br />304. Public Information <br />The official reco;rds of the BCAB shall be on file with the Inspection <br />Services Division and/or the City Secretary's Office and' shall be <br />open to public inspection during customary working hours. <br />ITA M 0109 [0 0 M 2 WA I <br />