08-22-11 Regular Meeting of La Porte City Council

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tourists and convention delegates or registrants to the municipality or its vicinity; Or (3) Advertising and conducting solicitations and promotional programs to encourage tourists and convention delegates to visit preserved historic sites or museums. Chamber agrees to conduct a continuing program of advertising and promotion for the purpose of attracting visitors, tourists, and conventions to the local area and to City by publishing and distributing brochures and community information packets, by advertising in various tourists publications and general media publications which are appropriate, by representing the City at travel shows and other such events, by participating with state and -regional agencies in tourist development of benefit to the local area and to City, and by using all appropriate means to increase the traveling public's awareness of the resort and recreational advantages of the local area and City. Chamber further agrees that it wall seek to achieve economic benefit for City through all such activities, that it will provide tourist - related information about City upon request, and that it will serve as an advisory body to City, upon request, in matters related to expanding the tourist - derived economy. SECTION VII. The Chamber agrees that it will record expenditures involved in this program on a monthly basis in separate accounts. The books of account will be maintained in a form approved by the City of La Porte. The Chamber agrees to forward a quarterly report to the City on expenditures involving the use of City funds. Chamber fi,rth agrees that the report will be forwarded on or before the 30 day following the end of the quarter. SECTION VIII. The Chamber agrees, yearly, to prepare an annual budget on the use of Hotel Occupancy Tax funds received from the City of La Porte and to submit it to the La Porte City Council for approval. The budget submitted to City Council will coincide with the City's fiscal year. For the year of this agreement, the Chamber agrees to submit its budget for the 2011 -2012 fiscal year to City Council on or before October 1, 2011. For all future years, Chamber agrees to submit its budget on or before July 5f of each year. Any special program promoted by the Chamber of Commerce should be included in the annual budget and reporting submitted by the Chamber. SECTION IX. Thirty (30) days after September 30, at the end of every City fiscal year included under the terms of this agreement, the Chamber will furni to City a performance report of its work under this contract which shall reflect overall activity, meetings, conventions and conferences conducted, identity, and amount of advertising conducted, copies of literature produced as well as a description of direct mailings in the last year, and the expenditures during the year of the funds received pursuant to this contract