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REQUEST FOR CITY COUNCIL AGENDA ITEM <br />Agenda Date Requested: October 10, 2011 <br />Requested B`: Susan Cream <br />Department: Purchasing <br />Report: Resolution: Ordinance <br />Exhibits: Bid Tabulation <br />Exhibits: Bidder's List <br />Exhibits: <br />Appropriation <br />Source of Funds: <br />General Fund <br />Account Number: <br />001 -5059 -522 -2055 <br />Amount Budgeted: <br />'75,000 <br />Amount Requested: <br />575,000 <br />Budgeted Item: <br />YES <br />SUMMARY & RECOMMENDATION <br />Advertised Sealed Bid 412003 for Medical Supplies were opened on September 22, 2011. Bid <br />requests were mailed to eleven (11) vendors with seven (7) returning bids. <br />The bid was divided into two (2) sections: Medical Supplies and Pharmaceutical Supplies. <br />Bound Tree Medical bid the most items and submitted the lowest bid on both sections. Although <br />estimated quantities for the year amount to $85,050.01, the budget of $75,000 should not be <br />exceeded. <br />The total amount reflects approximately a twelve percent (12 %) increase over current pricing, <br />which was bid three (3) years ago. <br />The contract will be one (1) year with an option to renew for two (2) additional one -year periods, <br />upon agreement of both parties. <br />Staff Recommendation: <br />Approve award of medical supplies to Bound Tree Medical, low bidder meeting specifications. <br />In the event that the vendor cannot supply an item when requested, then the next lowest bidder <br />would become the bidder of choice. <br />Action Required by Council: <br />Award Bid 41200' - Medical Supplies to Bound Tree Medical or the next lowest bidder in the event that <br />the vendor cannot supply* an item when requested, in an amount not to exceed $75,000. <br />