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REQUEST FOR CITY COUNCIL AGENDA ITEM <br />Agenda Date Requested October 24, 2011 <br />Requested By Patrice Fogarty <br />Department: <br />Cite Secretary <br />Report: X Resolution: Ordinance: <br />Exhibits: Quoted Pricing from Hart InterCivic, Inc. <br />Appropriation <br />Budgeted Item: <br />Exhibits: Proprietary/Sole Source Letter from Hart InterC Inc. <br />Exhibits: Hart Voting Svstem Master Agreement <br />Exhibits: Warranty Support and License Agreement <br />SUMMARY & RECOMMENDATION <br />Due to the passage of SB 100, (which changed the primary runoff date to the fourth Tuesday in <br />May in even numbered years), Harris County will still be using its equipment for early voting <br />during the time period the City of La Porte needs equipment to conduct the May general election. <br />Harris County does not have extra equipment for La Porte or many other governmental entities <br />to which the County typically leases equipment. There are several options for cities, and the two <br />most practical are to either move the May election date to November or keep the May date and <br />purchase election equipment. At the August 8, 2011, council meeting, City Council chose to <br />keep the May uniform election date and purchase election equipment for the City and other <br />entities which may, from time to time, be in a joint election with the City. <br />Funds were allocated in the 2012 Budget in order to purchase the equipment; and Council <br />decided to purchase the same type of equipment La Porte has been leasing from Harris County <br />for many years — the Hart Voting System, which is commonly referred to as the eSlate system. <br />This system software and equipment is certified by the Texas Secretary of State for use in <br />elections conducted in the State of Texas. <br />Attached is the quoted pricing from Hart InterCivic, Inc., the only company that supplies the <br />eSlate system, together with the proprietary /sole source letter from Hart InterCivic, Inc., <br />regarding the Hart Voting System. <br />This agenda item also requests authorization for the Mayor to sign a Master Agreement and a <br />Warranty, Support and License Agreement on behalf of the City of La Porte regarding the <br />purchase of the Hart Voting System election equipment. The City Attorney has reviewed said <br />documents with no issues, questions, or requests for revision. <br />