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REQUEST FOR CITY COUNCIL AGENDA ITEM <br />Appropriation <br />Agenda Date Requested:April 9, 2012 <br />Source of Funds:033 <br />Requested By:David Mick <br />Account Number:033-7071-531-1100 <br />Department:Public Works <br />Amount Budgeted:$ 168,300 <br />Report: XResolution:Ordinance: <br />Amount Requested:$ 115,200 <br />Exhibits: <br />Bid Tabulation,Plan Holder List, <br />Budgeted Item: Yes <br />Exhibits: <br />Location Table, Initial Work Location Map <br />Exhibits <br />Engineers Recommendation <br />SUMMARY & RECOMMENDATION <br />As part of the Street Maintenance Tax program,failed concrete pavement sections and/or damaged <br />curb drainage inlets were identified for repairsby city staff.Contract documents and specifications <br />were prepared by Cobb Fendley & Associates for an annual contract to repair the identified locations <br />along with other additionalconcrete street failurelocations that will be repaired as they are <br />identified. <br />Solicitations for bids for the Bid #12014 “Annual Concrete Street and Drainage Improvement” was <br />sent to seventeen (17) contractors. Five (5) contractors returnedbids.The lowest and best bid was <br />received from W.M. Jones Construction Inc. in the amount of $115,200.00. This bid will allow for <br />the replacement of the 644 square yards of street and 17 storm inlets identifiedin the Location Table <br />and approximately 250 additional square yards and3 inlets as needed.$168,300 ($159,300 for <br />concrete repair plus $9,000 for inlet repair) was budgeted out of the Street Maintenance Tax Program <br />Fund. This contract can also be utilized for emergency repairsthroughout the year. <br />W.M. Jones Construction, Inc. was 40% lower than the second-low bid. The design engineer, Cobb <br />Fendley, was able to recommend W.M. Jones for this project based in part on Cobb Fendley’s own <br />experience working with W.M. Jones onprior commercial/industrial development projects. <br />Project Benefits, Liabilities, and Operating Cost: <br />Benefits: <br />The proposed project provides timely maintenance of existing public facilities. <br />Liabilities of Maintaining the Status Quo: <br />A citizen request for service likely kicked off the initial investigation of a few of the <br />pavement repair areasidentified on this contract. <br />Deferred maintenance adds cost and work hours to future budget years. <br />Operating Costs: <br />No new facilities will be added with this project. <br /> <br />