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REQUEST FOR CITY COUNCIL AGENDA ITEM <br />Appropriation <br />AgendaDate Requested: April 9, 2012 <br />Source of Funds:General Fund <br />Requested By:David Mick <br />Account Number:001-7071-531-40-15 <br />Department:Public Works <br />Amount Budgeted: Incl. w/$225,000 <br />Report: X Resolution:Ordinance: <br />Budget Line Item <br />Amount Requested: $120,000.00 <br />Exhibits: Bid Proposal <br />Budgeted Item:YES <br />Exhibits: Listof Supplier’s Notified <br />Exhibits: <br />SUMMARY & RECOMMENDATION <br />Advertised, Sealed Bid #12018–Asphalt Black Base & Type Dwas opened and read on March <br />13, 2012.Bid requests were sent to four(4)vendors, withone(1) returningbids.Low bid <br />meeting specifications isCentury Asphalt, Ltd. <br />Item #1 Black Base Hot Asphalt Mix 700 tons$33,950.00 <br />Item #2 Type D Hot Asphalt Mix 1500 tons$75,375.00 <br />Total$109,325.00 <br />Although Century Asphalt is the only bidder, Centuryisalso to only supplier within a 50 mile travel <br />radius from the City of La Porte. City forces and equipment pick up the asphalt making labor costs and <br />travel expenses an issue with vendors fartherfrom La Porte. Loss of temperature during long travel <br />distances in non-heated dump trucks is also an issue when working with hot mix asphalt. Century <br />Asphalt is located on Navigation Dr. and Galveston Rd. in Houston. <br />These materials were included in the $225,000“Paving”line item included in the Streets Division, Public <br />Works budget. City crews utilize the materials for in-house pavement repair, paving and crack sealing. <br />Action Requested of Council: <br />Consider awardingBid #12018 to Century Asphalt Ltd. for the purchase of Hot Mix Asphalt and Base in <br />the amount of $109,325.00 with a $10,675 contingency for a total of $120,000.00 <br />Approved for City Council Agenda <br />Steve Gillett,InterimCity ManagerDate <br /> <br />