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REQUEST FOR CITY COUNCIL AGENDA ITEM <br />Budget <br />Agenda Date Requested:June 25, 2012 <br />Source of Funds: MC Technology Fund <br />Requested By:Lynda Kilgore <br />Account Number:03260645124081 <br />Department:Municipal Court <br />Amount Budgeted:$29,700 (2011-12) <br />Report: Resolution: Ordinance: <br />Amount Requested:$35,846.00 <br />Exhibits:Contract/Systems Agreement <br />Equipment: $18,750.00 <br />Estimated Travel: $ 1,709.00 <br />Exhibits: Sole Source Letter & <br />Budgeted Item:YESxNO <br />ExhibitsNJPA (equivalent to DIR) <br />SUMMARY & RECOMMENDATION <br />th <br />An item to be placed on the Consent Agenda for the June 25council meeting to approve the <br />contract between the City of La Porte and Tyler Technologies, Inc. and to request $18,500 for <br />hardware and $1,709 for travelfor this project. This contract is for a hosted imaging system for <br />the Municipal Court. This system will allow the court to become a “paper light” court and will <br />eliminate the growing need for storage space. <br />This project is being funded from the Municipal Court Technology Fund. The project was <br />approved in the 2011-2012 Budget. However, the scope of the project has changed to an <br />internet hosted imaging system. This change was recommended and approved by IT. <br />Hardware equipment, specifically, scanners and additional computers will be neededfor the <br />imaging system. There is an additional cost for hardware of $18,750 and a $1,709 estimated <br />travel costwhichwill also be funded through the Municipal Court Technology Fund. The <br />hardware will be purchased from Digitex who is the existing vendor for hardware such as <br />copiers, printers, etc. This was also a recommendation from IT due to compatibility issues. <br />Incode (Tyler Technologies) isa sole source for this project. The contract is for fouryears with <br />an annual subscription fee of $31,846 and has been reviewed and approved by the City Attorney. <br />The first year which is the $35,846 includes $4000 for training. <br />All funding for this project is available in the Municipal Court Technology Fund. <br />Action Required by Council: <br />Consider award of contract to Tyler Technologies, Inc. in the amount of <br />$35,846.00 for an internet hosted imaging system for the Municipal Courtand <br />additional cost for hardware of $18,750 and estimated travel of $1,709. <br />Approved for City Council Agenda <br />City Manager Date <br /> <br />