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REQUEST FOR CITY COUNCIL AGENDA ITEM <br />Budget <br />Agenda Date Requested:July 23, 2012 <br />Source of Funds: N/A <br />Requested By:Katherine Anderson/Jeff Suggs <br />Account Number: N/A <br />Department: Human Resources/OEM <br />Amount Budgeted:N/A <br />Report: Resolution: Ordinance: X <br />Amount Requested: N/A <br />Exhibits: 2012 Emergency Pay Policy with Revisions <br />Budgeted Item:YESNO <br />2012 Emergency Pay Policy(clean) <br />2009 Emergency Pay Policy(current) <br />Title 29 CFR, Section 541.604 <br />Ordinance/Employee Policies Handbook <br /> <br />SUMMARY & RECOMMENDATION <br />Staff recently conducted a comprehensive review of the City’s Emergency Pay Policy. The last <br />update of this policy was approved by Council on March 23, 2009,as adopted through <br />Ordinance No. 3129. This item was previously presented to Council on June 11, 2012. The item <br />was postponed to provide the new Human Resources Manager the opportunity to review the <br />policy. The policy has been reviewed and revised by the Human Resources Manager andis now <br />being presented to Council for approval. <br />The purpose of the recent review was to provide clarification on certainaspects of the policy and <br />modify areas that were not consistent with the policy as a whole. The proposed changes provide <br />for greater documentation of work performed and require additional review and approval prior to <br />payment. Changes were also made to the sectionsthataddress compensation during each <br />emergency period of the policy. In particular,the pay for exempt employees has been revised for <br />clearer compliance with the Department of Labor, Wage and Hour Division, Title 29 CFR, <br />Section 541.604, which has been provided to Council as an Exhibit. <br />The proposed changes are outlined in the attached Exhibits. This policy is included in the City <br />of La Porte Employee Policies Handbook and therefore an ordinance must be approved to adopt <br />the revisions. Staff recommends Council approve the ordinanceto accept the proposed changes <br />to the Emergency Pay Policy. <br />Action Required by Council: <br />Consider approval or other action of an ordinance adopting the revisedCity of La Porte <br />Employee Policies Handbook to incorporate the updated Emergency Pay Policy. <br />Approved for City Council Agenda <br />Corby D. Alexander, City Manager Date <br /> <br />