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City of La Porte <br />STEP- Single Year - 2013 Comprehensive <br />RESPONSIBILITIES OF THE SUBGRANTEE: <br />A. Carry out the objectives and performance measures of this Grant Agreement by <br />implementing all activities in the Action Plan. <br />B. Submit all required reports to the Department (TxDOT) fully completed with the most <br />current information, and within the required times, as defined in Article 3 <br />(Compensation) and Article 7 (Reporting and Monitoring) of the General Terms and <br />Conditions of this Grant Agreement. This includes reporting to the Department on <br />progress, achievements, and problems in monthly Performance Reports and <br />attaching necessary source documentation to support all costs claimed in Requests <br />for Reimbursement (RFR). <br />C. Attend Department -approved grant management training. <br />D. Attend meetings according to the following: <br />1. The Department will arrange for meetings with the Subgrantee to present <br />status of activities and to discuss problems and schedule for the following <br />quarter's work. <br />2. The project director or other qualified person will be available to represent the <br />Subgrantee at meetings requested by the Department. <br />E. When applicable, all newly developed PI&E materials must be submitted to the <br />Department for written approval, through the TxDOT Electronic Grants Management <br />System (eGrants), prior to final production. Refer to the Traffic Safety Program <br />Manual regarding PI&E procedures. <br />F. For out of state travel expenses to be reimbursable, the Subgrantee must have <br />obtained the written approval of the Department, through eGranfs, prior to the <br />beginning of the trip. Grant approval does not satisfy this requirement. For <br />Department district -managed grants, the Subgrantee must have written Department <br />district approval for travel and related expenses if outside of the Department district's <br />boundaries. <br />G. Maintain verification that all expenses, including wages or salaries, for which <br />reimbursement is requested is for work exclusively related to this project. <br />H. Ensure that this grant will in no way supplant (replace) funds from other sources. <br />Supplanting refers to the use of federal funds to support personnel or an activity <br />already supported by local or state funds. <br />The Subgrantee should have a safety belt use policy. If the Subgrantee does not <br />have a safety belt use policy in place, a policy should be implemented during the <br />grant year. <br />2013-LaPorte-S-1YG-0019 Printed On: 8/8/2012 Page 19 of 39 <br />