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REQUEST FOR CITY COUNCIL AGENDA ITEM <br />Agenda Date Requested: March 25, 2013 Appropriation <br />Requested By: Stephen L. Barr Source of Funds: General Fund001 <br />Department: Parks & Recreation Acc’t Number: 001-8081-551-5007 <br /> <br />_X__Resolution: _____Ordinance: ____ Amount Budgeted: $142,387 <br />Report: <br />Exhibits: Proposal Evaluation Summary Amount Requested: $133,294 <br />Exhibits: Budgeted Item: YES X NO <br />Exhibits: <br />_____________________________________________________________________________________________ <br />SUMMARY & RECOMMENDATION <br />A Request for Proposalsfor Lifeguarding Services for the city swimming pools was let in February, <br />th <br />with fivepool service providers invited to submit. The proposals were opened on March 12and four <br />Sweetwater <br />proposals were received. After review by the evaluation committee, the proposal by <br />Pools, Inc. <br />was determined to be the proposal most advantageous tothe City. Sweetwater has held the <br />contract with the Cityfor sixyears and has performed well. <br />At the beginning of eachswim season, staff creates a Purchase Order for lifeguard serviceswith the <br />contracted service providerbased on a budget amount that is an estimate of the actual cost. The actual <br />cost of the contract depends on two variables- public pool hours,and pool rentals.While rainouts <br />reduce the actual amount owed for lifeguarding services;pool rentals for private parties at the Wave <br />Pool, San Jacinto Pool and Northwest Pools increase the actual amount owed for lifeguardingservices. <br />The revenues generated by the after-hours private parties exceed the extra costof the lifeguarding <br />services. <br />Sweetwater Pools is expected to provide the same level of service as it has in the past at an hourly rate <br />that is projected to be within the budgeted amount. As stated above, the actual cost will not be known <br />until the end of the season. Should additional funds be needed (i.e. additional rentals, staffing, etc.) an <br />adjustment will be made at the end of the swim season.The contract is set for the next three years. <br />Sweetwater Pools, Inc. <br />Staff recommends award of the proposal by with the proposal most <br />advantageous for the City. Staff recommends approval for a base line Purchase Order for lifeguard <br />services in the amount of $133,294. <br /> <br />Action Required by Council: <br />Consider approval or other action authorizing the City Manager to execute a contract with <br />Sweetwater Pools, Inc. <br />for lifeguarding services and approving a base line purchase order in the <br />amount of $133,294 for services to be provided for the 2013 swim season. <br />____________________________________________________________________________________ <br />Approved for City Council Agenda <br />___________________________________________________________ <br />Corby D. Alexander,CityManager Date <br /> <br />