03-25-13 Regular Meeting of La Porte City Council

Browse Search

REQUEST FOR CITY COUNCIL AGENDA ITEM Budget Agenda Date Requested:March 25, 2013 Source of Funds: Fund 002 (Utility) Requested By: David Mick Account Number: N/A Department: Public Works Amount Budgeted:Not Budgeted Report: X Resolution: Ordinance: Amount Requested: $578,316.22 Exhibit:Site Map Budgeted Item:YES ___ NO ___ Exhibit: Bid Tabulation Exhibit: Bidders Notification List SUMMARY & RECOMMENDATION Staff provided an update to City Council on this project during the February 25, 2013 council meeting. Council will recall that Harris County Pct. 2 was notified last Fall that Pct. 2 would receive CDBG IKE grant funding to improve Farrington Boulevard from Fairmont Parkway to Spencer Highway. In December, the City of La Porte was advised by Pct. 2that there were a significant number of city water and sewer utility conflicts with the proposed road and drainage improvements. The Harris County consultant’s 60% roadway and drainage design was available to staff in January. City Planning and Engineering Departmentstaff was successful in designing and bidding the utility relocation work with short notice and within in very tight schedule. Advertised, Sealed Bid #13012 –Farrington Boulevard Utility Relocate was opened and read on March 12, 2013.Solicitation requests were advertised in the Houston Chronicle, posted on the City of La Porte website and notices were mailed out to 27 vendors. Seven additional vendors either made inquiries or picked up plans.Paskey, Incorporated, located in La Porte, and Horseshoe Construction, located in the La Porte ETJ area, were the only bidders. Paskey, Incorporated provided the lowest and best bid of $539,849.02 for the Base Bid. Staff included an Alternate Bid for the “Section A” items listed on the attached bid tab. The Alternate Bid for the Paskey bid was $14,107.00 less than the Base Bid. The Alternate Bid method includes tapping both ends of the new water main connections that will reduce service disruptions for the water customers and is the method recommended by staff. The contract amount then is reduced from $539,849.02 to $525,742.02. Staff requests funding of $578,316.22 from the Utility Fund Reserve for the contract amount of $525,742.02 plus $52,574.20 contingency (10.0%). This will reduce the number of days of working capital in the Utility Fund to less than the recently-enacted city policy of 90-daysbut the working capital will still be slightly greater than the previous 60-day working capital goal. Staff’s February 25 report to council noted that the original Harris County consultant cost estimate for the City of La Porte utility work was $540,000 including design. At that time staff’s estimate was $400,000 for the relocation work. Staff identified two additional sanitary sewer conflicts after the February 25 report to council that was notincluded in staff’s $400,000 estimate; neither were these conflicts included in the consultant’s $540,000 estimate.