04-13-13 Special Meeting of La Porte City Council

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CITY OF LA PORTE 11f I�111� 1. RECEIPT AND OPENING OF PROPOSALS The City of La Porte, (hereinafter called the "Owner"), invites proposals on the form attached hereto. Sealed proposals shall be submitted, including one (1) marked original and three (3) duplicates on the original forms and clearly marked with solicitation number and description. This form must be fully completed and signed by authorizing agent when submitted. The name and address of respondent shall be marked on the outside of submitted solicitation packet. Owner will receive responses at the Purchasing Office, 604 W. Fairmont Pkwy., La Porte, TX 77571. Proposals will be publicly opened and only the name read aloud in the Council Chambers immediately after the closing hour of said date. Any proposal received after the time and date specified shall not be considered. The Owner may not consider any proposal not prepared and submitted in accordance with the provisions hereof and may waive any informalities or reject any and all offers. Any proposal may be withdrawn prior to the scheduled time for receipt of proposals or authorized postponement thereof. 2. SOLICITATION MODIFICATIONS Any respondent may modify their proposal by written communication at any time prior to the scheduled receipt of proposals, provided such communication is received by the Owner prior to closing time. The communication should not reveal the price, but should provide the addition or subtraction or other modification so that the Owner will not know the final prices or terms until the sealed proposal is opened. Owner shall not provide interpretation of the meaning of the plans, specifications or other pre -solicitation documents to any respondent orally. Such communication must be in writing. Every request for such interpretation should be in writing addressed to the Purchasing Manager, 604 W. Fairmont Pkwy., La Porte, TX 77571 or e-mailed to PurchasinQCDlaiDortetxgov. All requests shall be received at least five (5) days prior to the scheduled time for receipt of proposals. Any and all such interpretations and any supplemental instructions, will be in the form of written addenda to the specifications which, if issued, will be submitted to all prospective respondents not later than three (3) working days prior to the scheduled time for receipt of proposals. Failure of any respondent to receive any such addendum or interpretation shall not relieve respondent from any obligation of submitted proposal. All addenda issued shall become part of the contract documents and must be acknowledged as received on submitted document.