04-13-13 Special Meeting of La Porte City Council

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Instructions to Respondents Continued Page 4 of 4 11. CONFLICT ON INTEREST Chapter 176 of the Texas Local Government Code requires that any person, who enters or seeks to enter into a contract for the sale or purchase of property, goods or services with a local government entity and who has an employment or other business relationship with a local government officer or a family member of the officer, as described by Texas Local Government Code Section 176.006, shall file a completed conflict of interest questionnaire with the City Secretary within 7 business days after the latter of: 1) the date the person begins discussions or negotiations to enter into a contract, including submission of a proposal, or 2) the date the person becomes aware of facts that require the statement to be filed. The Conflict of Interest Questionnaire (Form CIQ) is available from the City of La Porte website at laortetxeov or from the Texas Ethics Commission at www. ethics. state.us. Completed conflict of interest forms may be mailed or delivered to the office of City Secretary, 604 W. Fairmont Pkwy,. La Porte, TX 77571. Please consult your own legal advisor if you have questions regarding the statute of this form. 12. SUPPLEMENTAL INFORMATION ➢ The City of La Porte is exempt from all taxes in the State of Texas, including sales tax. A tax-exempt form will be provided upon request. ➢ Vendors shall provide a completed W-9 form with submitted documents. ➢ All prices to be F.O.B., Destination, La Porte, TX 77571. Any freight charges must be submitted on forms, herein, and additional quotes or charges after opening of proposals will not be considered. ➢ Invoices shall be submitted to: City of La Porte Attn: Accounts Payable 604 W. Fairmont Pkwy. La Porte, TX 77571 ➢ Use of brand names in specifications is descriptive and not restrictive. Alternate brands may be submitted to City staff for consideration as an "approved equal', unless stated otherwise in the solicitation documents. ➢ All exceptions to the specification must be so stated on the submitted proposal. ➢ Quantities are estimates and may be increased or decreased at the discretion of the City of La Porte. ➢ Items/Sections will be considered separately and may be awarded as such.