06-24-13 Regular Meeting of La Porte City Council

Browse Search

REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: June 24, 2013 Requested By: Tim Tietiens Department: Planning Report: X Resolution: Ordinance: _ Exhibits: 1. Implementation Matrix - Immediate 2. Implementation Matrix - Short Term 3. Audit Report Appropriation Source of Funds: N/A Account Number: Amount Budgeted: Amount Requested: Budgeted Item: _YES _NO SUMMARY & RECOMMENDATION At the February 25t' meeting of City Council, the Planning Department Audit Report was presented along with a subsequent Implementation Matrix showing the priority and timeline for delivery of each line item in the order listed within the report. The Implement Matrix listed the report items into three different priorities for initiating action: immediate (those items to be initiated within two months), short-term (those items to be initiated between two and six months), and long-term (those items to be initiated between six and eighteen months). City Council directed staff to report progress quarterly, and this item represents the first quarterly report. For the purposes of reporting status, the Implementation Matrix items were sorted by the three different priorities to initiate, and is being displayed via three separate matrices. Planning staff started with the immediate priority matrix and has been meeting weekly to ensure the project is on schedule. There was also some limited action on the short term items as well, so both matrices are attached to this report. Each Implementation Matrix graphically shows the degree of completion of each line item by a color coded Gantt chart with comments if applicable to that line item. The attached Audit Report consists of the originally approved narrative document that now also contains a highlighted, written entry below each applicable recommendation describing what action was achieved for that recommendation. Overall the department is encouraging the use of a predevelopment applicant consultation process to provide better comprehensive information up front rather than response based review format. More data will be linked to the City's electronic systems and internet based information for ease of access. The provision of this data will also reduce the applicants need to go through some time consuming steps that were prerequisites up until this point. Action Required of Council: Receive report. Approved for City Council Agenda: Corby D. Alexander, City Manager Date