06-24-13 Regular Meeting of La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: June 24, 2013 Requested By: David Mick Department: Public Works Report: Resolution: Ordinance: Exhibits: Bid Tab, Plan Holder List, Street Overlay List, Street Overlay Plan Budget Source of Funds: 033 Account Number: 033-7071-531-1100 Amount Budgeted: $1,200,000 Amount Requested: $435,986 Budgeted Item: Yes, Funding Available SUMMARY & RECOMMENDATION Advertised, sealed bid proposals for La Porte FY 2013 Street Overlay were opened and read on June 11, 2013. Bid requests were advertised in the Houston Chronicle, posted on the City of La Porte website site, and directly mailed out to fourteen (14) area contractors known to possess qualification to complete the work with three (3) contractors returning bids. Forde Construction submitted to lowest bid in the amount of $416,986.00 plus an Alternate Bid of $7,000.00 for providing the milled asphalt from item 5 for a total of $423,986.00. Staff recommends awarding the contract to Forde Construction Company Inc. in the amount of $433,986.00 which is equal to the base bid plus alternate plus $10,000 contingency. Additionally, materials and density testing will be required for this project at a cost of $2,000. Asphalt surface coat prices have increased approximately 22% since 2012 contract price. Proiect Benefits, Liabilities, and Operating Cost: Benefits: • The proposed project provides timely maintenance and rehabilitation of existing public facilities that was envisioned by the city organization and residents with the street tax renewal. Liabilities of Maintaining the Status Quo: • More substantial work to the roadways included with this project would likely be required in the future if the proposed rehabilitation of these facilities were to be deferred for an extended period of time. • Maintenance that is not completed this budget year would need to be added to future budget years. Operating Costs: 0 No new facilities will be added with this project.