11-11-13 Regular Meeting of La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: November 11, 2013 Requested By: David Mick Department: Public Works Report: Resolution: Ordinance: Exhibit: Cobb Fendlev Professional Services Proposal Budget 019 (Drainage Fee) Source of Funds: 033 (Street Tax) Account Number: 019 ($ 60,000) Amount Budgeted: 033 (%150,000) 019 ($ 18,000) Amount Requested: 033 ($109,950) Budgeted Item: YES NO SUMMARY & RECOMMENDATION The FY 14 budget includes an allocation for the design of Catlett (Valleybrook to Farrington), Belfast (Valleybrook to Farrington), and Pineybrook (Antrim to Carlow). The City of La Porte staff has reviewed the enclosed professional services proposal from Cobb, Fendley & Associates, Inc. to provide professional engineering services for the design, bidding, and construction phase services for this project. The price proposal submitted by Cobb Fendley (attached) totaled $117,950.00. The total request is $127,950.00 including a $10,000 contingency and is within budget. Budgeted Design Cost: $230,000 (FY 13_14) Requested Design Allocation: $127,950 (FY 13 14)** Preliminary Construction Budget Estimate: $2,300,000 (FY 14_15) Updated Construction Budget Estimate: $1,700,000 (FY 14 15)** ** Work required on the existing storm, water/sewer facilities will not be as extensive as was contemplated with the preliminary budget estimate. The design fee and construction budget estimates are reduced accordingly. The price proposal references Phase 1 and Phase 2 areas. Staff directed Cobb Fendley to consider the potential for a phased project with the proposal in the event that budget dictated a need to reduce the project scale. Phase 1 includes Pineybrook and the segments of Catlett and Belfast between Valleybrook and Pineybrook. Phase 2 includes the segments of Catlett and Belfast from Pineybrook to Farrington. The HDR street inspection rating was 2 of 9 (9 being the best) for the Phase 1 area; 3 of 9 for the Phase 2 area. Staff recommends constructing both phases simultaneously to complete the improvements from Valleybrook (reconstructed in 2008) to Farrington (currently under construction). Anticipated completion of the design is March, 2014. At least one public meeting with the residents is anticipated during the design process along with other resident contacts to identify any access or other considerations of the residents.