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REQUEST FOR CITY COUNCIL AGENDA ITEM <br />Budget <br />Agenda Date Requested:4/12 – Council Retreat <br />Source of Funds: <br />RequestedBy: Traci Leach <br />Account Number: <br />Department: Administration <br />Amount Budgeted: <br />Report: Resolution: Ordinance: <br />Amount Requested:$9,200 - $32,200 <br />Exhibits:Photo of Baytown Council Dais <br />Budgeted Item:YESNO <br />Exhibits: <br />Exhibits <br />SUMMARY & RECOMMENDATION <br />In August 2013, staff visited City of Baytown to look at the Council Chamber dais setup. One of <br />the comments staff has heard from some on Council is that the dais is very clutteredand that it <br />would be beneficial to have ceiling mounted television monitors facing the Council. Staff has a <br />few options for Council’s consideration to address these concerns. <br />One of the ways to reduce the clutter is to move the monitors off the surface and mount them <br />into the dais instead. Baytown utilizes touch screen monitors and has the monitors mounted into <br />the dais. A custom cut dais was required to accommodate the monitors. Baytown’s cost to <br />obtain the custom dais was $17,000 and did not include the touch screen monitors. This option <br />would include new monitors and a custom cut dais. Additionally, staff is proposing to add new <br />carpeting, wall treatments, and lighting (if budget permits). Estimated cost for this option is as <br />follows: <br />12 Monitors (no touch screen)$ 3,000 <br />Custom Dais$20,000 <br />Electrical/AV Modifications$ 5,000 <br />Other Enhancements$20,000 <br />Subtotal$48,000 <br />15% Contingency$ 7,200 <br />Project Total$55,200 <br />A second option, which is smaller scope, includes eliminating the existing Council monitors and <br />installing ceiling mounted televisions facing the Council. Thisoption includes utilizing the two <br />existing monitors that are currently mounted on each side of Chambers for the audience and <br />installing three new monitors that face the Council. While Council typically utilizes iPads to <br />view most of the information presented at meetings, there are instances when viewing on a larger <br />screen makes more sense.Estimated cost for this option is as follows: <br /> <br />