08-25-14 Regular Meeting of La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM August 25, 2014August 25, 2014AppropriationAppropriation Agenda Date Requested:Agenda Date Requested: CIP Project #656 CIP Project #656 J. Suggs J. Suggs Source of Funds:Source of Funds: Requested By: CIP 0159892656 CIP 0159892656 Emergency Services Emergency Services Account Number:Account Number: Department: N/A N/A Amount Budgeted:Amount Budgeted: Report:Resolution:Resolution:Ordinance:Ordinance: $134,774.00 $134,774.00 Amount Requested:Amount Requested: Other: Budgeted Item:Budgeted Item:YESYESNONO Attachments :Attachments : 1. Quote1. Quote 2. GSA Contract Summary2. GSA Contract Summary 3. Exeter Products Brochure3. Exeter Products Brochure 4. Overall Project Summary as of July4. Overall Project Summary as of July SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS In September 2012, the Office of Emergency Management presented an overview of the CityIn September 2012, the Office of Emergency Management presented an overview of the Citys hurricane s hurricane operations to City Council. The presentation identified several mitigation opportunities to improve the Cityoperations to City Council. The presentation identified several mitigation opportunities to improve the Citys s response and recovery capabilities, such as installation of additional generators, a cell site at the Police Department response and recovery capabilities, such as installation of additional generators, a cell site at the Police Department and installation of permanent protective window coverings at City Hall and other City owned buildings. Council and installation of permanent protective window coverings at City Hall and other City owned buildings. Council authorized $1.3 million in the FY 14 budget package for these projects, which included $120,000.00 for protective authorized $1.3 million in the FY 14 budget package for these projects, which included $120,000.00 for protective window coverings at City Hall.window coverings at City Hall. These current projects are completed or nearing completion. On April 14, 2014, Council requested that an updated These current projects are completed or nearing completion. On April 14, 2014, Council requested that an updated report be provided in the Fall of this year to address the potential for adding additional window screen protection at report be provided in the Fall of this year to address the potential for adding additional window screen protection at public safety buildings, as well as switch gear to lift stations. The current projects have come in under budget and public safety buildings, as well as switch gear to lift stations. The current projects have come in under budget and there are remaining funds to move forward with both of these projects, based on staffthere are remaining funds to move forward with both of these projects, based on staffthere are remaining funds to move forward with both of these projects, based on staffthere are remaining funds to move forward with both of these projects, based on staffs current cost estimates. s current cost estimates. s current cost estimates. s current cost estimates. At this time, staff is prepared to move forward with the protective window screens. The proposed window At this time, staff is prepared to move forward with the protective window screens. The proposed window coverings would be installed at the PD/EOC, Fire Stations 2, 3 and 4, the EMS Station and Municipal Court coverings would be installed at the PD/EOC, Fire Stations 2, 3 and 4, the EMS Station and Municipal Court building, all of which are critical infrastructure locations, to protect windows from damage during a storm or other building, all of which are critical infrastructure locations, to protect windows from damage during a storm or other event. In addition, the coverings serve as solar screens that could potentially cut energy costs.event. In addition, the coverings serve as solar screens that could potentially cut energy costs. The City received a quote from Exeter Architectural Products in the amount of $134,774.00 to install the window The City received a quote from Exeter Architectural Products in the amount of $134,774.00 to install the window coverings at these other strategic locations. Exeter has a contract with the GSAcoverings at these other strategic locations. Exeter has a contract with the GSAs Disaster Purchasing Program s Disaster Purchasing Program (#GS-07F-0224L), which allows State and local governments to buy supplies and services to facilitate disaster 0224L), which allows State and local governments to buy supplies and services to facilitate disaster preparation and response. The City proposes purchasing the window coverings utilizing this GSA contract.preparation and response. The City proposes purchasing the window coverings utilizing this GSA contract. Action Required of Council:Action Required of Council: Consider approval or other action for installation of permanent window coverings at the aforementioned public Consider approval or other action for installation of permanent window coverings at the aforementioned public safety buildings.safety buildings.