08-25-14 Regular Meeting of La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM August 25, 2014August 25, 2014AppropriationAppropriation Agenda Date Requested:Agenda Date Requested: 018 (Sewer Rehab) 018 (Sewer Rehab) D. Mick D. Mick Source of Funds:Source of Funds: Requested By: 001001--98909890--679679--1100 1100 Police Police Account Number:Account Number: Department: $185,000.00 $185,000.00 Amount Budgeted:Amount Budgeted: Report:Resolution:Resolution:Ordinance:Ordinance: $202,450.00 $202,450.00 Amount Requested:Amount Requested: Other: Budgeted Item:Budgeted Item:YESYESNONO Attachments :Attachments : 1. Bid Tabulation1. Bid Tabulation 2. Vendor Access Report2. Vendor Access Report 3. Engineers Recommendation3. Engineers Recommendation SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS The Lift Station 39 force main is identified in the 2014 budget for replacement. The force main runs parallel with The Lift Station 39 force main is identified in the 2014 budget for replacement. The force main runs parallel with South Broadway on the west side of the road 2,600 feet from Lift Station 39 at North Shady Lane to a manhole at South Broadway on the west side of the road 2,600 feet from Lift Station 39 at North Shady Lane to a manhole at the corner of South Broadway and Fairfield Lane. The force main is cast iron, over 50 years old, and has failed the corner of South Broadway and Fairfield Lane. The force main is cast iron, over 50 years old, and has failed several times in recent years, causing waste water to overflow into the adjacent right of way. The cast iron pipe several times in recent years, causing waste water to overflow into the adjacent right of way. The cast iron pipe will be replaced with high density polyethylene pipe.will be replaced with high density polyethylene pipe. Bid 14023 LS 39 Force Main Replacement was advertised in the Houston Chronicle on July 17 & 24, and posted Bid 14023 LS 39 Force Main Replacement was advertised in the Houston Chronicle on July 17 & 24, and posted on Public Purchase on July 14. The access report is attached. Bids were opened and read on August 7, 2014 with on Public Purchase on July 14. The access report is attached. Bids were opened and read on August 7, 2014 with 6 bids received. Low bid is Reliance Construction at $159,600.50.6 bids received. Low bid is Reliance Construction at $159,600.50. The Engineer recommends award of Bid 14023 to Reliance Construction. Reliance Construction has completed The Engineer recommends award of Bid 14023 to Reliance Construction. Reliance Construction has completed The Engineer recommends award of Bid 14023 to Reliance Construction. Reliance Construction has completed The Engineer recommends award of Bid 14023 to Reliance Construction. Reliance Construction has completed construction projects in the past for the City of La Porte. Staff recommends award of Bid 14023 to Reliance construction projects in the past for the City of La Porte. Staff recommends award of Bid 14023 to Reliance Construction for $159,650.50 and a contingency of $10,000.00.Construction for $159,650.50 and a contingency of $10,000.00. The original $32,850.00 for survey and design plus $159,600.50 for construction is $7,450.50 over staff The original $32,850.00 for survey and design plus $159,600.50 for construction is $7,450.50 over staffs 2013 s 2013 budget estimate of $185,000.00. Staff proposes to fund the budget increase utilizing a portion of the $200,000* budget estimate of $185,000.00. Staff proposes to fund the budget increase utilizing a portion of the $200,000* budget under-run for the Water Plant #5 ground storage tank replacement (construction contract awarded April run for the Water Plant #5 ground storage tank replacement (construction contract awarded April 28, 2014). * $125,000 of the $200,000 under * $125,000 of the $200,000 under--run for Water Plant #5 is remaining with City Councilrun for Water Plant #5 is remaining with City Councils earlier authorization s earlier authorization (July 14, 2014 meeting) to move $75,000 to the city Water Well #(July 14, 2014 meeting) to move $75,000 to the city Water Well #s 1 and 2 budget. s 1 and 2 budget. There will be a reduced potential for wastewater discharge replacing deteriorated pipe over 50 years There will be a reduced potential for wastewater discharge replacing deteriorated pipe over 50 years Benefits: old. Additional force main failures. Additional force main failures. Liabilities of Status Quo:Liabilities of Status Quo: