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REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
<br />November 10, 2014November 10, 2014AppropriationAppropriation
<br />Agenda Date Requested:Agenda Date Requested:
<br />N/A N/A
<br />M. Dolby M. Dolby Source of Funds:Source of Funds:
<br />Requested By:
<br />Account Number:Account Number:
<br />Finance Finance
<br />Department:
<br />Amount Budgeted:Amount Budgeted:
<br />Report:Resolution:Resolution:Ordinance:Ordinance:
<br />Amount Requested:Amount Requested:
<br />Other:
<br />Budgeted Item:Budgeted Item:YESYESNONO
<br />Attachments :Attachments :
<br />1. LGC 271.905 & LGC 271.90511. LGC 271.905 & LGC 271.9051
<br />2. Local Bidder Preference Policy2. Local Bidder Preference Policy
<br />3. Local Bidder Preference Application3. Local Bidder Preference Application
<br />SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
<br />On October 27, 2014, staff work shopped this item with the Fiscal Affairs Committee. Sections 271.905 and On October 27, 2014, staff work shopped this item with the Fiscal Affairs Committee.
<br />Sections 271.905 and
<br />271.9051 of the Texas Local Government Code that is attached, would allow a municipality to have a local 271.9051 of the Texas Local Government Code that is attached, would allow a municipality
<br />to have a local
<br />bidders preference policy. Per the Fiscal Affairs recommendation, the threshold was lowered from $50,000 to s preference policy. Per the Fiscal Affairs recommendation, the threshold
<br />was lowered from $50,000 to
<br />$25,000 to also include formal quotes. The City Attorney recommended we remove best value language to $25,000 to also include formal quotes. The City Attorney recommended we remove
<br />best value language to
<br />comply with state statutes. The policy would only apply to quotes/bids awarded to lowest responsible bidder. comply with state statutes. The policy would only apply to quotes/bids awarded
<br />to lowest responsible bidder.
<br /> The formal quote preference will allow selection of:The formal quote preference will allow selection of:
<br /> Local vendors who are within 5% percent of the lowest quote price for all quotes including construction and Local vendors who are within 5% percent of the lowest quote price for all
<br />quotes including construction and
<br />services, greater than $25,000 or less than $50,000. services, greater than $25,000 or less than $50,000.
<br /> The bidder preference will allow selection of:The bidder preference will allow selection of:
<br />
<br />1.Local vendors who are within 3% of the lowest bid price for all other bids excluding construction and Local vendors who are within 3% of the lowest bid price for all other bids excluding
<br />construction and
<br />services, greater than $500,000.services, greater than $500,000.
<br />2.Local vendors who are within 5% percent of the lowest bid price for all other bids including services, Local vendors who are within 5% percent of the lowest bid price for all other
<br />bids including services,
<br />greater than $50,000 or less than $500,000.greater than $50,000 or less than $500,000.
<br />3.Local vendors who are within 5% percent of the lowest bid price for construction bids greater than $50,000 Local vendors who are within 5% percent of the lowest bid price for construction
<br />bids greater than $50,000
<br />but less than $100,000.but less than $100,000.
<br /> Per the policy, principal place of business is defined as Per the policy, principal place of business is defined as business that is headquartered or has an business that is headquartered
<br />or has an
<br />established place of business in the incorporated limits of the City of La Porte, from which 20% or more of established place of business in the incorporated limits of the City of La
<br />Porte, from which 20% or more of
<br />the entitythe entitys workforce are regularly based, and from which a substantial role in the entitys workforce are regularly based, and from which a substantial role in the entitys
<br />performance of s performance of
<br />a commercially useful function or a substantial part of its operations is conducted. A location utilized as a a commercially useful function or a substantial part of its operations is
<br />conducted. A location utilized as a
<br />post office box, mail drop or telephone message center or any combination thereof, with no other substantial post office box, mail drop or telephone message center or any combination
<br />thereof, with no other substantial
<br />work function, shall not be construed as a principal place of businesswork function, shall not be construed as a principal place of business..
<br /> Per statue, City Council must make the determination that the local quote/bid would benefit the city Per statue, City Council must make the determination that the local quote/bid would
<br />benefit the city
<br />
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