11-10-14 Regular Meeting of La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEM Appropriation Agenda Date Requested: November 10, 2014 Source of Funds: ESD Fund (034) Requested By: Ray Nolen Account Number: Department:Fire Amount Budgeted: $72,500 Report: X Resolution: Ordinance: Amount Requested $90,850 Exhibits: ESD Board Minutes Budgeted Item: YesNo Exhibits: Exhibits: SUMMARY & RECOMMENDATION The City of La Porte owns and operates ambulances that are capable of having the patient compartment (modular box) of the unit remounted onto a new cab and chassis when the current cab and chassis is ready for replacement as a cost saving measure. Historically, the ambulances are operated for a period of five (5) years and the modular box is then remounted onto a new cab & chassis and the unit is then operated for another five (5) years at which time the unit is then completely replaced. This is the first ambulance needed to be remounted in the last ten (10) years and it was discovered during the specification and quoting process that there was going to be a shortfall in the current vehicle replacement fund to bring this unit up to where the other frontline EMS units were as it relates to equipment and technology. The citys vehicle replacement fund software indicated that this vehicle had satisfied all replacement criteria however, it had only funded the replacement/remount in the amount of $72,500 which was a shortfall of $18,350. The replacement fund software did not take into account the upgrades that are needed to bring this reserve unit up to where it needs to be to be a frontline EMS unit. Larger upgrade items include: Liquid Suspension - $9500, Onan 5.5kw Generator - $5500, LED Interior Patient Compartment Lights - $3500 General (001) Vehicle Replacement Funds: $72,500 ESD Fund (034) Supplement Funds: $18,350 Total cost for ambulance remount with upgrades - $90,850 Cost adjustments have recently been made in the General Fund - Vehicle Replacement software to help anticipate these potentially needed upgrades going forward into the future. On October 20, 2014,the La Porte Fire Control Board was asked for an additional $18,350 to supplement the cost of remounting this ambulance. The board approved the budget adjustment for $18,350. Staff is now requesting Council approval of the budgetadjustmentas passed by the La Porte Fire Control Board.