09-28-15 Regular Meeting of La Porte City Council

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1. COMPENSATION The Contractor shall be reimbursed by H-GAC for authorized costs in accordance with 48 CFR, Ch 1, Part 31 incurred in performance of the work set out in this contract as specifically described in Attachment A. Detailed records must be maintained to show actual time devoted and costs incurred. The Contractor will submit a final invoice within 30 days after the completion of work. Invoices submitted after this time will not be honored unless prior arrangements are made and approved in writing by H-GAC. Six Thousand A.Maximum Compensation. The total reimbursement under this contract shall not exceed $6,000 Dollars (). B. Travel Expenses and Subsistence. The Contractor shall be paid the actual cost incurred by personnel working on this project for travel expenses and subsistence that are certified as being correct and necessary for and directly associated with performance of this Contract. In-state travel shall be reimbursed at rates established by the State Comptrollers Office: (http://www.cpa.state.tx.us/). Transportation costs shall be reimbursed for Coach or comparable airfare or for private automobile, whichever is less. Out-of-state travel shall be reimbursed not to exceed current Federal Per Diem rates as allowed by 41 CFR Part 301-7 and Chapter 301 Federal Travel Regulations; Maximum Per Diem rates; Final Rule. Rental vehicle expenses shall be reimbursed at actual cost of compact car or smaller, unless approved by H-GAC in advance. (Note: Itemized receipt(s) for food is necessary) C.Method of Payment. H-GAC will reimburse the Contractor for services rendered on the basis of allowable costs up to the amount specified in Section 1, Part A above. Reimbursement shall be made monthly within forty-five (45) days after the receipt of the Contractor's invoice and support documentation, except as stipulated in paragraph E below. An invoice must arrive each month whether or not any expenses have occurred. In addition to documentation for travel and equipment each invoice must be accompanied by a progress report as described in Section 6, Activity Reports, below. D. Billings. The Contractor shall submit a Request for Reimbursement reflecting the overtime worked within eighteen (18) days of an enforcement period. The Request for Reimbursement shall include the following set of reports, where applicable, reflecting the enforcement activities conducted as part of the Regional DWI Task Force grant: i. Agency Enforcement Summary Sheet (which will ; ii. Officers Shift Reports; iii. Official Overtime Slips from law enforcement agency; iv. Shift Reports from agency computer-aided dispatch (CAD) systems reflecting time worked; v. Financial printouts from agency accounting system; vi. List of public events attended where DWI and the DWI Task Force were discussed E.Matching Fund Certification. The Contractor shall record and report benefits and taxes that have been paid on the overtime pay accrued by participating staff during the enforcement period, as well as the number of miles driven by participating staff in the vehicle used for the enforcement activities. The rates for these items are as follows: 14.0 percent of wages - $840.00 i. Retirement Match: 6.2 percent of wages - $372.00 ii. Social Security Tax: 1.45 percent of wages - $87.00 iii. Medicare Tax: 1.71 percent of wages - $102.00 iv. $0.575 per mile v. Vehicle Mileage Rate: These rates may be subject to change based on legislative or local governmental action. H-GAC must be notified of any change page 1 of 5 H-GAC--10/98; 3/05--SpecProvIA