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REQUEST FOR CITY COUNCIL AGENDA ITEM <br />Budget <br />Agenda Date Requested: October, 26, 2015 <br /> Motor Pool/Patrol <br />Source of Funds: <br />Requested By: David Mick <br /> <br /> Various 009/001 <br />Account Number: <br />Department: Public Works <br />$342,771.00 (total budgeted); Including <br />Amount Budgeted: <br />$38,875 (001/Patrol Budget), $303,896 (009/Veh Repl.) <br />Report: Resolution: Ordinance: <br /> $ 318,276.24 (total); Funding Request <br />Amount Requested: <br />$14,380.24 (001/Patrol Budget), $303,896 (009/Veh. Repl.) <br />Exhibits: Summary of Vehicle Replacement <br />Budgeted Item: YES <br />Exhibits: Texas BuyBoard worksheets <br />Exhibits <br />SUMMARY & RECOMMENDATION <br />Competitive quotes were received through Texas BuyBoard, a local government purchasing <br />cooperative, for replacement of eight full size sedans with five sport utility vehicles and three full <br />sized sedans. Replacement of one sedan on the replacement list will be deferred for a future budget <br />year. <br />Competitive quotes were received through the Texas BuyBoard for different types of aftermarket <br />police hardware and equipment such as light bars, sirens, push bars, interior hardware etc. There <br />are four quotes for the different type of vehicle installations in the exhibits that follow. <br />VENDORBUDGET ITEMBUDGETEDBIDUSER <br />Caldwell Country 5 – SUV’s 189,935.00 174,075.00 PD <br />Grapevine Dodge 3 – Full Size Sedans 113,961.00 77,754.00PD <br />1 <br />Cap Fleet Upfitters 38,875.00 66,447.24 <br />TOTAL <br /> 342,771.00 318,276.24 <br />1 <br /> Total of the four quotes <br />Changes in equipment type, size, and design modification requested by Departments include: <br />Replacing five full size sedans with five sport utility vehicles <br />Miscellaneous: <br />The vehicles to be purchased with this agenda request will replace existing vehicles that <br />are now at the end of their service lives. The “Budgeted” amount listed in the table <br />represents the total funds deposited by each department through FY 2015 in the form of <br />“lease fees” paid by the department over the lease term designated for each vehicle. <br />Additional funding is provided through the Police Patrol Division budget. <br /> <br />