11-09-15 Regular Meeting of La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM November 9, 2015November 9, 2015AppropriationAppropriation Agenda Date Requested:Agenda Date Requested: General FundGeneral Fund David MickDavid MickSource of Funds:Source of Funds: Requested By:Requested By: 001.7072.532.2015001.7072.532.2015 Public WorksPublic WorksAccount Number:Account Number: Department:Department: $137,628.00$137,628.00 Amount Budgeted:Amount Budgeted: Report:Resolution:Resolution:Ordinance:Ordinance: Amount Amount Other: $123,200.00$123,200.00 Requested:Requested: AttachmentsAttachments : : Budgeted Item:Budgeted Item:YESYESNONO 1. Bid Tabulation Bid Tabulation 2. Bidder's List: Public Purchase Access Bidder's List: Public Purchase Access ReportReport SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS The Citys solid waste ordinance (Section 58s solid waste ordinance (Section 58--36) stipulates that residential solid waste customers use 36) stipulates that residential solid waste customers use plastic garbage bags provided by the City. The City orders 27,500 rolls of garbage bags most years. plastic garbage bags provided by the City. The City orders 27,500 rolls of garbage bags most years. Each residential account is eligible for 3 free rolls of bags per year and residents may purchase Each residential account is eligible for 3 free rolls of bags per year and residents may purchase additional rolls throughout the year if needed. additional rolls throughout the year if needed. This year staff bid 33This year staff bid 33--gallon bags for City Councilgallon bags for City Councils consideration in addition to the 30s consideration in addition to the 30--gallon sized bags gallon sized bags historically provided by the city. Staff is occasionally asked by a residential customer to consider a historically provided by the city. Staff is occasionally asked by a residential customer to consider a larger garbage bag that will better fit a 32larger garbage bag that will better fit a 32--gallon can. gallon can. The sealed bid (Bid #15017) for plastic garbage bags was opened and read on October 15, 2015. The The sealed bid (Bid #15017) for plastic garbage bags was opened and read on October 15, 2015. The bid notification was accessed online by 25 vendors, with 5 returning bids. The request for bids was also bid notification was accessed online by 25 vendors, with 5 returning bids. The request for bids was also bid notification was accessed online by 25 vendors, with 5 returning bids. The request for bids was also bid notification was accessed online by 25 vendors, with 5 returning bids. The request for bids was also advertised in the Bay Area Observer and posted on the City website. advertised in the Bay Area Observer and posted on the City website. The lowest and best bid was submitted by Central Poly Bag Corporation at $3.99 per roll of 30The lowest and best bid was submitted by Central Poly Bag Corporation at $3.99 per roll of 30--gallon gallon bags (12% less than last yearbags (12% less than last years $4.55 per roll bid) and $4.48 per roll of 33s $4.55 per roll bid) and $4.48 per roll of 33--gallon bags (1.5% less than gallon bags (1.5% less than last years $4.55 bid per roll for the smaller 30s $4.55 bid per roll for the smaller 30--gallon size). Both the 30gallon size). Both the 30--gallon and 33gallon and 33--gallon bags are gallon bags are 1.5 mil thick and come 521.5 mil thick and come 52--bags per roll which is unchanged from prior years. The bag dimensions are bags per roll which is unchanged from prior years. The bag dimensions are 30x 37and 39and 39x 40x 40for the 30for the 30--gallon and 33gallon and 33--gallon bag respectively. gallon bag respectively. The FY 15-16 budget for this item is $137,628. For 27,500 rolls of either size, the cost is $109,750 for 16 budget for this item is $137,628. For 27,500 rolls of either size, the cost is $109,750 for 30-gallon bags and $123,200 for 33gallon bags and $123,200 for 33--gallon bags. The difference in cost is $13,450. The FY 16 budget gallon bags. The difference in cost is $13,450. The FY 16 budget can accommodate either size. can accommodate either size. Other Considerations: Other Considerations: The Citys cost to supply garbage bags has noticeably increased over the last fives cost to supply garbage bags has noticeably increased over the last five--years and is likely to years and is likely to increase again when oil prices rebound. increase again when oil prices rebound. Solid Waste performed a hang test on sample bags provided by the proposed vendor and confirmed Solid Waste performed a hang test on sample bags provided by the proposed vendor and confirmed that the vendorthat the vendors bag has adequate strength. The hang test consists of placing 75s bag has adequate strength. The hang test consists of placing 75--lbs of sand inside lbs of sand inside the bag and hanging the bag for a minimum of two minutes. the bag and hanging the bag for a minimum of two minutes.