12-14-15 Regular Meeting of La Porte City Council

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the HPD Police Chief ("Chief') is authorized to extend this Agreement for one year at a time for up to four additional years.. 2.02 The City and LPD acknowledge that the City must apply each year for a continuation of this Grant and that the Grant can be discontinued at any time by the OJJDP, Should the Grant be terminated or not renewed by the OJJDP for any reason, the City and the LPD agree to terminate this Agreement, on the date the Grant is terminated by the OJJDP. 2.03 Either party may terminate this Agreement by serving 30 days prior written notice of termination on the other party. ARTICLE III CONSIDERATION 3.01 The LPD will be paid on the basis of itemized monthly invoices submitted by the LPD and approved by the City showing the actual services performed and the attendant fee. The City shall make payment to the LPD within thirty (30) days of the receipt by the City of such invoices. If any items in any invoices submitted by the LPD are disputed by the City for any reason, including lack of supporting documentation, the City shall temporarily delete the disputed item and pay the remaining amount of the invoice. The City shall promptly notify the LPD of the dispute and request clarification and/or remedial action. After any dispute shall have been settled, the LPD shall include the disputed amount on a subsequent regularly scheduled invoice or on a special invoice for the disputed item only, The decision of the City regarding all disputes involving LPD invoices shall be final. 3.02 The City and the LPD acknowledge that during the term of this Agreement the amounts provided in Exhibit "A" may change as the City's application for renewal of Grant funding in the future years is reviewed by the OJJDP. It is further understood and agreed that any application for additional Grant funds over and above those amounts shown in Exhibit "A", shall first be approved by the City and the LPD and will be in accordance with the effective GRANT APPLICATION AND ADMINISTRATION GUIDELINES, of the OJJDP.