05-23-16 Regular Meeting of the La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEM Budget Agenda Date Requested: Source of Funds:IT Budget Requested By: Rene Valdez Account Number:001-6066-519-2093 Department: Information Technology Amount Budgeted:$140,000.00 Report: X Resolution: Ordinance: Amount Requested:$29,488.64 Exhibits:Dell Master Lease Agreement Budgeted Item:X YESNO Exhibits: Dell Financial Services Lease Proposal Exhibits SUMMARY & RECOMMENDATION In 2008, the City began utilizing a State of Texas Department of Information Resources (DIR) contract with Dell Computers to replace computer workstations throughout the City, including desktops and laptops. The City entered into a three-year lease agreement with Dell for the computer replacement program. The lease agreement provides the City with continued customer support and maintenance work, when needed. City Council first approved use of the DIR contract for this project on November 10, 2008. The cost may vary each year depending on the required level of specialty for each computer (Ex: Engineering, Police laptops, etc.). This lease would replace 68 computers or roughly 26%of the The original lease agreement with Dell was for a term of 3 years. (See the Exhibits for a copy of the Master Lease Agreement). Dell has partnered with PCM Gov to provide leasing and financial services, as in the past, the three installments will be paid to Dell Financial Services. The equipment will be purchased through PCM Gov utilizing their BuyBoad contract 498-15. The yearly payment will be $29,488.64 for a total lease payment of $88,465.92 over the 3-year term, for this portion of the computer fleet (See the Exhibits for a copy of the Dell Financial Services Lease Proposal). Action Required by Council: Consider approval or other action of a three (3) year lease agreement with Dell Financial Services for computer equipment through PCM Gov. Approved for City Council Agenda Corby D. Alexander, City Manager Date