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Section5.3.DutiesoftheViceChairman.TheViceChairmanshallactinthecapacityoftheChairmanin <br />his/herabsence. <br />Section5.4.DutiesoftheSecretary.TheSecretaryshallserveastheliaisonbetweentheCommissionand <br />thedesignatedCitystaffmemberwhoisresponsiblefortheexecutionofdocumentsinthenameofthe <br />Commission,performingthedutieshereinafterlistedbelow,andperformingsuchotherdutiesasthe <br />Commissionmaydetermine. <br />a)Minutes.Citystaffshallberesponsibleforapermanentrecordoftheminutesofeachmeeting <br />andshallhavethemrecordedinsuitablepermanentrecords. <br />b)Correspondence.Citystaffshallberesponsibleforth <br />eissuanceofformalwrittencorrespondence <br />withothergroupsorpersons,asdirectedbytheCommission.AllCommissionrelated <br />communications,petitions,reports,orotherwrittenmaterialsreceivedbyCitystaffshallbebrought <br />totheattentionoftheCommission. <br />c)Attendance.Citystaffshallberesponsibleformaintaininganattendancerecordforeach <br />Commissionmember.TheSecretaryshallpresentthoserecordstotheCommissionasawholeatthe <br />firstmeetingoftheCommissionineachcalendaryear. <br />Section5.5.DutiesofCityStaff.Citystaffshallberesponsibleforprovidingnecessarysupporttoth <br />e <br />Commission,includingpresentationofalldevelopmentapplicationsandanyupdateonactionsbytheCity <br />CouncilthatrelatetothefunctionsoftheCommission.Additionally,Citystaffshallreporttheactionsof <br />theCommissiontotheCityCouncil.Forthispurpose,CitystaffshallincludeemployeesoftheCityofLa <br />tƚƩƷĻ͸ƭPlanningandDevelopmentDepartment. <br />Section5.6.Elections.TheCommissionshallelectfromitsmembershipaViceChairmanandSecretary. <br />a)TheCommissionshall,atthefirstmeetingfollowingAugust30ofeachcalendaryear,selectby <br />majorityvoteofthemembershippresentaViceChairmanandSecretary. <br />b)Commissionmembersshallnominateacandidateorcandidatesfortheposition. <br />c)Inonlyonecandidateisnominated,thenthatcandidate,ifapprovedbymajorityvoteofthe <br />membershippresent,isdeclaredelectedtotheposition.Ifthereismorethanonecandidate <br />nominatedforeachposition,theCommissionmembersshallvoteonthecandidatesso <br />nominated.Thecandidatereceivingamajorityvoteofthemembershippresentshallbedeclared <br />elected. <br />d)Newlyelectedofficerswillassumetheirofficeimmediatelyaftertheelection. <br />Section5.7.OfficerTerms.Allofficersshallserveatermofone(1)year,oruntiltheirsuccessorsare <br />selectedandassumeoffice.Intheeventthatavacantofficerpositionisfilled,saidofficershallcomplete <br />theremainderofthetermofthevacantposition.Allofficersshallbeeligibleforreelection. <br />Section5.8.OfficerVacancies.AnyofficervacancyshallbefilledatthenextmeetingoftheCommission <br />followingsaidvacancybyregularelectionprocedureoutlinedinSection5.6,above. <br />3 <br />34 <br /> <br />