10-09-17 Regular Meeting of the La Porte City Council

Browse Search

Responsibility of Employees: All employees shall perform their official duties in a lawful, professional, and ethical manner; practice responsible stewardship of organizational resources, and report any conduct or activity that they believe to be in violation of this policy. Employees shall not knowingly make false or misleading statements, oral or written, in the course of the conducting of business for the City of La Porte. Employees shall not disclose confidential or sensitive organizational business information without prior written authorization. Employees are required to immediately report any suspicion of non-compliance with law or unethical behavior to the City Manager, Assistant City Manager or Human Resources Manager. Should violations of this nature be reported to other supervisory level personnel within the City, the supervisor in question shall immediately report the suspected violation to the City Manager. of misconduct in an expeditious manner by encouraging employees to spot and report potential compliance issues to management as soon as possible. The City of La Porte will also develop a method to report complaints anonymously. All reports will be handled confidentially. Employees who report suspected non-compliance with law or unethical behavior can do so without fear of retaliation. Any employee who violates the City of La Porte Internal Ethics and Compliance Program shall be subject to disciplinary action, as well as applicable civil or criminal penalties. The City Manager shall be responsible for periodically assessing the risk of criminal misconduct within the organization. The City Manager or assigned supervisor will be primarily responsible for responding to evidence of non- compliance and taking appropriate action to prevent future non-compliances. Record Retention: The City of La Porte is committed to proper maintenance and retention of records. Records are defined broadly to include almost any type of business information, and the required retention period varies with the type of record. Falsifying records, deliberately concealing records, destroying records in bad faith, exploiting confidential information, or otherwise mishandling records is not acceptable. Records management includes the application of management techniques to the creation, use, maintenance, retention, preservation and disposal of records for the purpose of reducing the cost and improving the efficiency of recordkeeping. The City of La Porte will follow the standards contained in City of La Porte Records Retention Policy. When a lawsuit is filed or is reasonably anticipated to be filed against the City of La Porte, or when an internal or governmental investigation is initiated, the City and it agents will ensure that all information potentially relevant to the suit or investigation is preserved. Records will not be altered, concealed, or in any way destroyed that are potentially relevant to a suit or investigation. Steps must be taken to ensure potentially relevant information is not inadvertently destroyed pursuant to document retention schedules or by routine computer operations or common computer settings, such as the automated deletion of emails. Fraud: