06-11-18 Regular Meeting of the La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEM Budget Agenda Date Requested: June 11, 2018 Source of Funds: 003 Requested By: Don Pennell Account Number 7085-533-5110 Department: Public Works Amount Budgeted: $250,000 Report: ___ Resolution: _____ Ordinance: _________ Amount Requested: N/A Exhibit: Access Report Budgeted Item: YES Exhibit: Bid Exhibit: Engineers Estimate Exhibit: Project Map SUMMARY & RECOMMENDATION Sealed Bid #18017 Bayshore Park Waterline Relocation was publicly opened and read on May 15, 2018 at 2:00 p.m. The bid was advertised in the Bay Area Observer on April 26, May 3, and May 10, 2018. Seventy-four (74) vendors were notified on Public Purchase with nineteen (19) downloading the documents. One vendor responded in the amount of $301,202. This project consists of relocating the existing water main from the rear yards to the front, within the public right- of-way. Maintenance efforts require(s) coordination with property owners since the infrastructure exists on private property, not within an alley or utility easement, hence access to the existing water line is limited and is contingent upon obtaining right-of-entry from property owners. The water meters would be relocated from the rear of the properties (on private property) to the front of properties, within the right-of-way. Private service lines would be rerouted to the new meter location. The proposed design provided route(s) for the new service lines to reduce conflicts with existing structures and landscaping. Two of the three line segments proposed for replacement are 6-inch lines, with the third line being a 2-inch line. Additionally, existing pipe materials consisted of asbestos-concrete and steel, materials which are no longer utilized in current construction practices. Each of the three line segments are proposed to be replaced with an 8- inch PVC line, which would improve water pressures within the system, suitable to provide fire flow capacities necessary for firefighting service(s) to approximately 50 residential properties. Design, bid, and construction phase engineering services were retained at $49,320. There is $200,680 funding remaining for construction. The Engineers estimate of construction cost is $204,585. The only bid at $301,202 Staff will reach out to other contractors to determine why they did not bid on this project and make necessary adjustments for rebid. Staff recommends rejection of Bid #18017 Bayshore Park Waterline Relocation. Action Required by Council: