06-25-18 Regular Meeting of the La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: June 25, 2018 Requested By: Don Pennell Department: Public Works Report: Resolution: :Ordinance: Exhibits: Bid Tab Contract Award Recommendation Source of Funds: Budget 003/015/050 Account Number: 003-7071-531-1100 015-7070-530-1100 015-7071-531-1100 050-7071-531-1100 Amount Budgeted: $1,885,789 Amount Requested: $1,379,296 Coov of Bid Access Report Budgeted Item: YES NO SUMMARY & RECOMMENDATION SomertonNenture: The FY 17 & 18 budgets includes an allocation for the design and construction of Somerton infrastructure improvements which includes replacing existing waterline and pavement from the Bandridge Water Plant to Spencer Highway. The existing waterline is an 8 inch asbestos cement waterline that is identified for upsizing to a 12 inch PVC waterline in the 2009 Water Master Plan. The Venture waterline will create an additional loop in the water system also identified in the 2009 Water Master Plan. The Somerton pavement rating in the 2013 assessment was rated at 40 percent replacement. The pavement was crack sealed at the time to extend the life of the pavement. Pecan Park: The FY 17 budget includes an allocation for the construction of additional parking spaces at Pecan Park. This project includes the installation of approximately 123 additional parking spaces at Pecan Park. The proposed spaces will be located in the northeast corner of the park and infill spaces at locations underutilized. City Council authorized a design services contract with Binkley Barfield on May 22, 2017 for the design of the Somerton Drive Waterline and Pavement Replacement, Venture Lane Waterline, and Pecan Park Parking Lot Project in the amount of $200,000.00. Bid 418018 Somerton Drive Waterline and Pavement Replacement, Venture Lane Waterline and Pecan Park Parking Lot was opened and read on May 24, 2018, 5 bids were received. Notice to Bidders was advertised on May 3rd & May 101h in the Bay Area Observer, posted on Public Purchase and the City's website, 22 vendors accessed the bid documents. Mar -Con Services, LLC. submitted the lowest and best total bid at $1,295,113.70. Staff recommends awarding the bid to Mar -Con Services, LLC. Contingency: Staff is requesting an $84,182.00 contingency equal to 6.5%. Benefits: