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REQUEST FOR CITY COUNCIL AGENDA ITEM <br /> <br /> <br /> <br />Agenda Date Requested: October 8, 2018 <br /> <br />Source of Funds: Motor Pool <br />Requested By: Don Pennell, Public Works Director <br /> <br />Account Number: Various 009 <br />Department: Public Works <br /> <br />Amount Budgeted: $ 472,714.00 <br />Report: X Resolution: Ordinance: <br /> <br />Amount Requested: $ 433,879.31 <br />Exhibits: Summary of Vehicle Replacement <br /> <br />Budgeted Item: YES <br />Exhibits: BuyBoard Price Sheets <br /> <br /> <br />SUMMARY & RECOMMENDATION <br />Competitive quotes were received through the Texas BuyBoard and HGAC Cooperative Purchasing Programs <br />for vehicles and golf course equipment eligible for replacement in the FY2018-19 Vehicle Replacement Program. <br />There are six full-size sedans being replaced with six sport utility vehicles. Replacement with the same type <br />vehicle include one sedan, and one 14-yard dump truck. Also, there are six same-type replacements for golf course <br />equipment. <br /> <br />VENDOR BUDGET ITEM BUDGETED BID USER <br /> <br />Caldwell Country 6 - (Replacements) * $231,306 $199,792 PD <br /> <br />Grapevine Dodge 1 Sedans (Replacement)* $23,600 $23,863EMS <br />Freightliner Austin 1 14 Yard Dump Truck $99,087 $101,470 PW <br />Brookside Equipment JD Field Rake ** $13,100 $11,298.05 GC <br />Brookside Equipment JD Greens Mower** $36,629 $30,597.29 GC <br />Brookside Equipment JD ProGator w/attachment** $23,639 $23,205.50 GC <br />Brookside Equipment JD 200 Gallon Sprayer** $9,938 $12,087.75 GC <br />Brookside Equipment JD Truckster** $10,727 $11,281.88 GC <br />Brookside Equipment JD Pro Gator ** $24,688 $20,283.84 GC <br /> TOTAL $472,714 $433,879.31 <br /> <br />. <br />* Additional up-fitting equipment funding subsidized through division budget <br />** <br />Bid prices include trade-in allowance <br />Miscellaneous: <br />The vehicles to be purchased with this agenda request will replace existing vehicles that are now at the <br />end of their service lives with funding from the Vehicle Replacement Fund. <br />n the table for the replacement vehicles represents the total funds deposited <br />by each department through FY 2018 <br />term designated for each vehicle. Additional funding is provided through the respective <br />Departmental/Divisional budgets. <br />vehicles/equipment are the funding amounts approved by <br />Council for the FY 2018-19 budget for new purchases. The Division will pay lease fees over the life of <br />the u <br /> <br />