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REQUEST FOR CITY COUNCIL AGENDA ITEM <br />Agenda Date Requested: October 14, 2019 <br />Requested By: C. Daeumer, Purchasing Mgr. <br />Department: Finance <br />Report Ir' Resolution" Ordinance <br />Exhibits Evaluation summary <br />Cintas proposal <br />Appropriation <br />General, Utility, Motor <br />Source of Funds: Pool <br />Account Number: Multiple <br />Amount Budgeted: $71,000 <br />Amount Requested: $70,000 <br />Budgeted Item:; Yes No <br />SUMMARY <br />The City's provider for uniform rental services, G & K Services, has been purchased by Cintas. <br />This prompted the City to post a Request for Proposal (RFP) for Uniform Services. Currently, <br />137 employees are provided eleven (11) sets of uniforms that are rotated out each week to be <br />laundered and repaired, if needed. Additionally, several departments also use the service for <br />mats, mop heads, and shop towels. <br />A committee was formed from various departments that utilize this service to provide input <br />on the scope of services and the evaluation criteria for the RFP. RFP #19503 for the annual <br />contract of uniform services was opened on August 2, 2019 - only one proposal was received, <br />from Cintas. Cintas offered pricing through their contract with US Communities, a cooperative <br />purchasing organization for municipal, county, and state entities. City staff reached out to <br />Unifirst, another uniform company. for comparison. Unifirst was awarded a contract for <br />uniform services through BuyBoard, which is also a purchasing cooperative. Unifirst offered <br />the City the same pricing and services through their contract with BuyBoard. The committee <br />evaluated the two proposals, submitted questions to both vendors, and rated each proposal <br />according to the criteria listed in the RFP. <br />The scores were tallied and Cintas was rated higher. Under the US Communities contract, <br />Cintas will offer three levels of pricing for the City: rental, lease and direct purchase. Under <br />the rental program, the employees will be provided eleven (11) sets of uniforms that will be <br />rotated out each week for laundry and repair. The lease program is for the employees who <br />preferto laundertheir own uniforms, and therefore will not be charged for cleaning. The direct <br />