02-22-21 Regular Meeting of the La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEM Appropriation Agenda Date Requested: February 22, 2020 015 – General CIP Requested By: Ray Mayo, Director Source of Funds: 032 – Park Zone Department: Public Works 015-7070-530-5110 Report Resolution Ordinance 032-7070-530-5110 Account Number: 032-8080-552-8032 Exhibits: Conceptual Design; Bid Tab; Perry 015 - $642,260; Construction’s Letter Amount Budgeted: 032 – $286,165 015 - $642,260 032-$394,165 Amount Requested: Total: $1,036,425 Budgeted Item: YesNo SUMMARYSUMMARYSUMMARY & RECOMMENDATION& RECOMMENDATION& RECOMMENDATION At the September 14, 2020 Council Meeting, City Council rejectAt the September 14, 2020 Council Meeting, City Council rejectAt the September 14, 2020 Council Meeting, City Council rejectededed all bids related to all bids related to Sealed Bid #20010 for the Five Points Plaza Enhancements Project and allowed staff Sealed Bid #20010 for the Five Points Plaza Enhancements Project and allowed staff Sealed Bid #20010 for the Five Points Plaza Enhancements Project and allowed staff COPYCOPYCOPYCOPYCOPYCOPYCOPY to evaluate the project design and bid documents to identify potential cost savings in to evaluate the project design and bid documents to identify potential cost savings in to evaluate the project design and bid documents to identify potential cost savings in order to stay within the budgeted project amount of $642,260. The project bid items were consolidated to clarify the scope of work and building materials and facilities were value engineered in effort to stay within the project budget. Bid #21003 was advertised thnd on October 15 and October 22 in the Bay Area Observer, posted on Public Purchase, the City’s website, and CivCast. Six (6) contractors submitted bids. At the December 14, 2020 Council Meeting, Council awarded Bid #21003 to Texas Specialized Construction Services, LLC for all five bid items. Subsequently, staff began coordinating with Texas Specialized Construction Services, LLC to complete process of preparing a fully executed contract. Since notifying Texas Specialized Construction Services, LLC of award in December, Texas Specialized Construction Services, LLC has not demonstrated the ability to perform within a timely manner by not providing the documents required for contract execution. Texas Specialized Construction Services LLC was notified, in writing, of the City’s intent to terminate the agreement related to bid # 21003. As such, the second lowest bidder, Perry Construction, was contacted to confirm their willingness to honor their bid submitted in response to Bid #21003. Perry Construction has provided written confirmation of their willingness to honor their original bid price of $990,906.00 (ref. attached letter). Awarding to Perry Construction requires an additional $107,481.00 to cover the difference in bid amounts. Staff previously identified an opportunity to complete the entire project scope of constructing an open air pavilion, parking lot, and restroom by