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<br />REQUEST FOR CITY COUNCIL AGENDA ITEM <br />Appropriation <br />Agenda Date Requested: June 14, 2021 <br /> <br />001- General Fund <br />Source of Funds: <br />Requested By: Steve Deardorff, Chief <br /> <br />Department: Police <br />001-5253-521-2090 <br />Account Number: <br /> <br />$0 <br />Amount Budgeted: <br />Report Resolution Ordinance <br /> <br /> <br /> <br />Amount Requested: $25,000 <br />Exhibits: Agreement & Offer Letter, Quote, Buy <br />Budgeted Item: Yes No <br /> <br />Board Verification, and Letter from Vendor <br /> <br />SUMMARY & RECOMMENDATION <br />On April 13, 2021, during the La Porte City Council Pre-Budget Retreat, the Police <br />Department presented a proposal to replace our existing body, in-car and interview <br />room camera systems with BodyWorn for the FY 2021-2022 budget. The <br />unique features of the system include an android smart phone camera designed to be <br />worn inside the uniform shirt and secured, no docking stations, information sharing, <br />web-based system that interacts with Google maps, GEO fencing capabilities, and <br />automatic activations via a holster sensor, foot pursuit or dispatch initiated. City Council <br />was in agreement with the project, and advised to begin the process now, which will <br />provide a discount on the overall project. To begin the process, BodyWorn <br />requires a retainer fee of $25,000.00, which has been identified in budget savings in <br /> Additionally, an agreement for a five (5) <br />year contract must be entered and signed by the City Manager. <br /> <br />The project total is $811,980.80 over five (5) years. For the FY 2021-2022 budget, <br />$229,143.80 . For the <br />following four (4) years (FY23, FY24, FY25 & FY26) $139,459.25 will be budgeted. <br /> <br />TBuy Board contract, #568-18 for all <br />necessary components of the system, with the following exceptions: CAD integration <br />and interview room systems. The vendor has provided a discount of $76,860 to offset <br />the cost for those items. The vendor has supplied a letter indicating how these two <br />items act as a component of the entire system in compliance with Local Government <br />Code, Subchapter B, Competitive Bidding or Competitive Proposals Required, Section <br /> <br />