09-27-21 Regular Meeting - Laserfiche WebLink

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Work Order Management Maintenance and Service Capital Improvements Asset Management Analytics and Reporting Emergency Management Condition Assessment Public Engagement Regulatory Compliance Benefits (with software): Improves efficiency of Public Works operations. Utilizes existing GIS data as foundation for asset management. Improvements and work history is documented for future reference. Software has the ability to integrate with other programs utilized by other departments. Liabilities (without software): Historical knowledge is not readily available and/or shared. No real-time operational feedback. Work requests and work orders remain on paper. Hard copy document retention is not reduced. Staff has requested a quote from SHI Government Solutions (SHI) to provide the Cityworks software using Omnia Partners IT Solutions Cooperative Contract pricing. The software agreement is for a three year term of service, with an initial cost of $53,888.96 for year 1; $27,500 in year 2; $36,666.60 in year three, for a total three year expenditure of $118,055.56. The Public Works FY21 budget includes a line item of $65,000 for an electronic work order system. Costs for year 2 and year 3 will be included within the respective FY23 and FY24 proposed budgets. Having collected a robust set of GIS data over the years for public infrastructure, the Cityworks software offers functionality that will take advantage of existing and future data and will improve operational efficiency. Staff recommends approval of the procurement of the Cityworks software. ACTION REQUIRED BY CITY COUNCIL Authorize the City Manager to purchase Cityworks software using a cooperative contract, for a three year expenditure, totaling $118,055.56. Approved for the City Council meeting agenda Corby D. Alexander, City Manager Date