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REQUEST FOR CITY COUNCIL AGENDA ITEM Appropriation Agenda Date Requested:November 8, 2021 015 -CIP Budget Requested By:Steve Deardorff, Chief Source of Funds: Department:Police 015-5253-521-1100 Account Number: $314,711 (Year 1 of 2) Amount Budgeted: ReportResolutionOrdinance $314,711(Year 1 of 2) Amount Requested: Exhibits: Motorola Shared Agency Agreement, Budgeted Item:YesNo Motorola GRID Premiereone CAD, &Records Management Draft Agreement SUMMARY& RECOMMENDATION As presented in theFY 2022 Pre-budget Retreat, the La Porte Police Department will be changing CAD/RMS software, as part of a change being made for all members of the Gulf Region Information and Dispatch (GRID) System. As previously discussed the conducted a request for proposal (RFP) and after thorough cost, support and product analysisby all members, a decision was made to move forward with Motorola PremierOne CAD and RMS system. estimated cost for this project will be $615,944.00, with a contingency of 5% at $30,797.20 for a total budgeted amount of $646,741.20 split between FY 2022 and FY 2023 in the Capitol Improvement Fund. There is $314,711.00 budgeted in FY 2022 and there will be $332,030.20 requested in FY 2023. To begin the implementation process, each participating agency within the GRID must sign a Shared Agency Agreement with Motorola. League City (primary agency that is responsible for GRID software implementation and maintenance) must also sign the Master Agency Agreementbefore the implementation process begins. Upon signing of the Shared Agency Agreementby November 12, 2021,the City of La Porteill allow IT to install PremierOne products on as many computers as we need for growth without adding to our initial fees or annual maintenance fees. The Shared Agency Agreement goes into effect only when the City of League City signs the Master Agency Agreement. At that time, the City of La Portemust begin payments to Motorola: Initial 20% payment on execution of the Master Agency Agreement at $86,704.20. Subsequent payments will be made once certain benchmarks of product installation are madefor up to an additional $228,006.80 in FY 2022. Final installation and go live will occur in FY 2023 with final payments up to $332,030.20.