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REQUEST FOR CITY COUNCIL AGENDA ITEM Appropriation Agenda Date Requested:10-23-2023 CIP Budget Requested By:Doug Ditrich, Chief of Police Source of Funds: Department:Police 015-5253-521-1100 Account Number: $225,658 Amount Budgeted: ReportResolutionOrdinance $13,990 Amount Requested: Exhibits: Haz Mat Special Services Quote Budgeted Item:YesNo SUMMARY& RECOMMENDATION During the April 2023 Council Retreat, the City Council received a report on the collapsed block wall at the La Porte Police Department gun range and a proposed rebuilding project. Council directed staff to proceed with the proposed project and included $225,658 in the FY 2024 budget for the implementation of the project. The project consists of two phases. Phase 1 of the project includes removal and proper disposal ofthe existing lead-filled rubber blocks and miscellaneous materials from the site. This phase was tabled from any action during the October 9, 2023 council meeting. Phase 2 covers the installation of a new range system.City Council approvedthis phase which includes the installation ofa rubber berm system,miscellaneous construction material costs and contingency for a total expenditure of $160,299.50 during the October 9, 2023. Staff requested quotes from three different vendors for Phase 1 and after receiving the quotes, the low bid was from Haz Mat Special Services, LLC, for$13,990.This quote was substantially less than initially projected by staff; therefore, staff conducted follow up with the vendor who assured them the demolition could be completed within the requested scope of work, including all legal requirements for disposal of the debris. Staff also performed reference checks on Haz Mat Special Services and did not find any negative information that would exclude the vendor. Haz Mat Special Services, LLC,obtainedleadsamples fromexistingrubber blocks and according to the vendor the results indicated the materials can be deposited at a Category 1, non-hazardous landfill.The vendor has identified a landfill to accept the debris if awarded the bid. The Police Department recommends Council approve the Police Department to proceed with the range rebuild project utilizing Haz Mat Special Services, LLC, to remove the existing blocks and materials.