03-24-2001 Workshop Meeting - Laserfiche WebLink

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(c) After each Cities' review and comment on the final Project design, PHA will approve the plans and specifications for the Project and prepare all appropriate documents and notices to solicit competitive bids for the construction of the Project. (d) PHA will bear all costs associated with the design and competitive bidding of the Project. Section 1.3: Installation of the Proiect. (a) The Cities will dedicate, if necessary, landscape and sign easements to PHA on any right-of-way that the Cities own. (b) PHA will administer the contract for the installation of the Project (the "Installation Contract") in accordance with the approved Project plans and specifications. PHA shall provide supervision of the Project installation through completion. (c) PHA will bear all costs associated with the Installation Contract up to $1,000,000. If the Installation Contract costs exceed $1,000,000, the Cities will reimburse PHA the amount in excess of $1,000,000. Any reimbursement will be paid not later than 45 days after PHA finally accepts the Installation Contract as complete. As between the Cities, any excess amount will be shared equally. ARTICLE II MAINTENANCE AND OPERATION Section 2.1: Landscaping and Irrigation Facilities Maintenance Costs. (a) The Parties will share the maintenance and operation costs of the Landscaping and Irrigation Facilities jointly in the following proportions: (i) PHA=40%; (ii) Morgans Point=30%; and (iii) La Porte= 30%. (b) Within 30 days after the final completion of the Installation Contract, PHA will competitively bid a contract for the maintenance of the Landscaping and Irrigation Facilities for the remainder of the calendar year. Upon receipt of the bids, PHA will provide notice of the successful bid to the Cities. The -bid amount plus 15% contingency will be the "Annual Budget" for the remainder of the calendar year. (c) On or before each September 1, 2001 and each September 1 thereafter, PHA will competitively bid a contract for the maintenance of the Landscaping and irrigation Facilities for the subsequent calendar year. Upon receipt of bids each year, PHA will provide notice of the successful bid to the Cities. The bid amount plus 15% contingency will be the "Annual Budget" for the subsequent calendar year. (d) After the Annual Budget for any year is established, and after PHA provides notice of the Annual Budget to the Cities, the Cities shall pay to PHA their pro-rata share of the Annual Budget not later than the December 31st prior to the beginning of that calendar year. (e) PHA will deposit its pro-rata share of the Annual Budget and the Cities' pro-rata share of the Annual Budget in an account called the "Barbours Cut Landscaping Account" and will separately maintain this account solely for the purposes of maintaining the Landscaping and Irrigation Facilities. PHA will provide the Cities with an annual accounting of the'expenditures from the account. ' (f) If during the calendar year, PHA determines that the amount deposited in the account is insufficient to meet PHA's obligation to maintain the Landscaping and Irrigation Facilities, PHA shall give the Cities notice of such deficiency and the estimated amount required to maintain the Landscaping and 2-9