09-17-2002 Special Called Regular Meeting

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• • MINUTES OF THE SPECIAL CALLED MEETING OF THE LA PORTE AUDIT COMMITTEE JULY 30, 2002 1. Call to Order The meeting was called to order by Chairman Chuck Engelken at 2:00 p.m. Members of Committee Present: Chairman Chuck Engelken, Howard Ebow and James Warren. Members of Committee Absent: None Members of City Council Present: Bruce Meismer, Mayor Norman Malone, Mike Mosteit and Bang Beasley. Members of City Executive Staff and City Employees Present: City Secretary Martha Gillett, Finance Director Cynthia Alexander and Assistant Finance Director Michael Dolby. Others Present: City Attorney Knox Askins. 2. Consider approval of minutes of Regular Meeting of City of La Porte Audit Committee held on July 22, 2002. Motion was made by James Warren to approve the minutes as presented. A second by Chuck Engelken. The motion carried unanimously. 3. Interview consultants to conduct an audit of credit card transactions - C. Engelken The Committee interviewed four auditing firms as follows: Tiller and Company, Baytown, Texas Sanderson, Knox & Belt, Sugarland, Texas Patillo, Brown & Hill, Waco, Texas Mosher, Seifert & Co., Pasadena, Texas Attached is a copy of the Scope of Services and interview questions. 4. Consider retaining an accounting firm to conduct an audit of credit card transactions - C. Engelken. At the close of the interviews, each committee member rated each consulting firm. Tiller and Company received the highest rating. Motion was made by Howard Ebow to hire Tiller and Company to conduct an audit on credit card use subject to receipt and approval of engagement letter outlining the Scope of Services, completion time and fees. Second by James Warren. The motion carried unanimously. City Attorney Knox Askins requested Tiller and Company to provide the City with an engagement letter to be approved at the August 12~', 2002 City Council Meeting. It was