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<br />I <br />I <br />I <br />rl <br /> <br /> <br />\ <br /> <br /> <br />'I <br />:1 <br /> <br /> <br />, , <br /> <br /> <br />;1 <br /> <br />~. . <br /> <br />'-I <br />~ . <br /> <br />il <br />~I <br />fl <br /> <br />.,\ ,,' <br /> <br /> <br />il <br />t.. ~ <br />~I <br />.-1 <br />.1 <br />I <br />I <br />I <br />I <br /> <br />CHAPTER 3 - GENERAL PROVISIONS <br /> <br />SECTION 1 - GENERAL INFORMA TlON <br /> <br />1. The Purchasing Division of the City is a division of the Administrative Services <br />Department. Except as otherwise provided in this manual, all duties and authority <br />relating to the procurement of supplies, services, and equipment, and the <br />management, control, warehousing, issuance, sale, and disposal of supplies shall be <br />the responsibility of the Purchasing Division. <br /> <br />2. All departments shall make every effort to purchase supplies, services, and <br />equipment from local businesses whenever feasible, appropriate, and lawful to <br />enhance local economic development. <br /> <br />3. Using departments developing specifications for specialized equipment shall be <br />responsible for receipt and acceptance of such equipment, with the exception of <br />vehicles and motorized equipment. <br /> <br />All vehicles and motorized equipment shall be delivered to the Equipment Services <br />Division of Public Works for receipt and acceptance. All motorized equipment for use <br />at the golf course shall be delivered to the golf course for receipt and acceptance. <br /> <br />All software requiring MIS Committee approval and all computer hardware shall be <br />delivered to the MIS Division for receipt and acceptance. <br /> <br />4. Except as otherwise provided, acquisition of requested supplies, services, and <br />equipment over $2,000 shall be made only by the issuance of an official, numbered, <br />City of La Porte Purchase Order, by the Purchasing Division. <br /> <br />5. Purchasing decisions will be based on all or a combination of the following factors: <br />price, delivery time, quality, life cycle cost, past history of vendor,. consultation with <br />the using department, and conformance to any applicable regulations. <br /> <br />SECTION 2 - AUTHORIZED SIGNATURES <br /> <br />1. The Finance Department and the Purchasing Division shall maintain departmental <br />lists of employees authorized to approve purchases. It shall be understood that the <br />City Manager and Assistant City Manager shall be authorized to sign for all <br />Departments. No purchase shall be made without proper signature(s). <br /> <br />5 <br />