back up for 10-01-2002 Special Called Regular Meeting

Browse Search

I 'I I :,1 ,I :1 [I I' t" ~I (- :1 ~I i ~ .' t' ".1 ~ ,I \ ~I \ .. I , I I I .. t ' 5. Correction or withdrawal of bids, and/or cancellation of ~wards: Correction or withdrawal of inadvertently erroneous. bids before or after bid opening, or cancellation of awards or contracts based on such bid mistakes, may be' permitted where appropriate. Mistakes discovered before bid opening may be modified or withdrawn by written notice received by the office designated in the invitation for bids prior to the time set for bid opening. After bid opening, corrections in bids shall be pennitted only to the extent that the bidder can show by clear and convincing evidence in writing that a mistake, of a nonjudgmental character was made and the nature of the mistake. After bid opening, no changes in bid prices or other provisions of bids prejudicial to the interest of the City or fair competition shall be permitted. In lieu of bid correction, a low bidder alleging a material mistake of fact may be permitted to withdraw their bid if: A. The mistake is clearly evident on the face of the bid document but the intended correct bid is not similarly evident; or B. The bidder submits evidence which clearly and convincingly demonstrates that a mistake was made. All decisions to permit the correction or withdrawal of bids, or to cancel awards or contracts based on bid mistakes, shall be supported by written determination made by the Purchasing Agent. 6. Price discrepanciAs: In the event the unit price submitted on the bid, multiplied times the estimated quantity, does not match the total price submitted, the unit price shall prevail. , .. SECTION 5 - COMPETITIVE SEALED PROPOSALS 1. Competitive sealed proposals shall be utilized as provided for in Chapter 252 of the Local Government Code, Vernon's Texas Codes Annotated. 2. The City may use the Competitive Sealed Proposals procedure only for high technology procurements. . 3. Late proposals, late withdrawals, and late modifications shall have the same provisions as stated above under Competitive Sealed Bids. 4. Competitive Sealed Proposals shall be used when: ~ Oral or written discussions are necessary with offerors concerning technical and price solutions ~ It is advantageous to afford offerors an opportunity to revise their offer prior to award in order to consid.er best and final offers ~ Price is not the sole consideration for award ~ Comparative analysis of different technical solutions must be made 13