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B. Limitations on lJse' A multiple source award my be made when award to .two (2) or more bidders or offerors for similar product is necessary for adequate delivery, service, or product compatibility. Any multiple source award shall be made in accordance with the provisions of Chapter 5. Section 4 (Competitive Sealed Bidding), Chapter 5, Section 5 (Competitive Sealed Proposals), Chapter 4. Section 3 (Small Purchases), and Chapter 4, Section 7 (Emergency Purchases), as applicable. Multiple source awards shall not be made when a single award will meet the City's needs without sacrifice of economy or service. Awards shall not be made for the purpose of dividing the business, making available product or supplier selection to allow for user preference unrelated to utility or economy, or avoiding the resolution of tie bids. Any such awards shall be limited to the least number of suppliers necessary to meet the valid requirements. The City shall make every effort to purchase all items from the primary vendor and shall only order from the secondary vendor when necessary. rl C. Contract and Solicitation Pmvisions: The City shall name eligible users of the contract in the solicitation, when practicable. If, during the tenn of the contract, another department determines a need for those items contained in the contract, that department may use the same contract. It shall be mandatory that the actual requirements of such users that can be met under the contract be obtained in accordance with the contract, provided that: i. The City shall reserve the right to take bids separately if a particular quantity requirement arises which exceeds its normal requirement or an amount specified in the contract; and ii. The City shall reserve the right to take bids separately if the Purchasing Agent approves a finding that the sLJpply or service. available under the contract will not meet a nonrecurring special nee~ of the City. D. Intent to Use: If a multiple source award is anticipated prior to issuing a solicitation, the City shall reserve the right to make such an award and the criteria for award shall be stated in the solicitation. t>: ~I I ;1 , . :1 I I I E. Detp.rmination Required: The Department Director of the using department, or their designated representative, or the Purchasing Agent, shall make a written determination setting forth the reasons for a multiple source award, which shall be made a part of the procurement file. SECTION 2 - CONTRACT CLAUSES AND THEIR ADMINISTRATION 1. Contract ClalJses: All City contracts for supplies, services, vehicles, and equipment shall include provisions necessary to define the responsibilities and the rights of the parties to the contract. The City may issue clauses appropriate for such contracts, addressing among other, the following subjects: 17