1978-02-22 Regular Meeting - Laserfiche WebLink

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• INCOME TAX WITHHOLDING AND SOCIAL SECURITY (F.I.C.A.) As an employee, you are automatically covered under the Social Security Law which entitles you to the benefits defined by the program. The cost of Social Security is paid by the City and deducted from your check on a 50-50 basis. Every new employee must obtain a Social Security number if he does not already have one. We must see your card in order to make a correct report. If, at any time, you have a question regarding your benefits under Social Security or possible problems which may arise for you under Social Security, the Personnel Office will advise you as to proper agency to contact. When you are employed you will be asked to complete a withholding tax form which determines the amount of income tax to be withheld from your check and deposited to your account with the Internal Revenue Service. Payroll checks will not be issued to any new employee until he has completed this form. It is your responsibility to report a change of address and/or telephone number to the Personnel Office as well as to your Department Head. If you change your name, you must go to the Personnel Office, where you will be given a form to com- plete and mail. This form requests that your name be changed with the Social Security Administration. If you need to change the number of dependents you claim for income tax purposes, you must go the the Payroll Office and complete a new W-4 form. A withholding tax receipt showing your earnings the past year and the amount of income tax withheld will be presented to you by January 31 of each year. This is the "W-2" Form which you will need in order to file your income tax returns. If you leave before the end of the year, you should leave a mailing address with the Personnel Office where this form can be mailed to you. PAY DAY Employees are paid semi-monthly on the 5th and 20th of each month. Payroll checks will be given to Department Heads who will in turn distribute them to their employees. If you are off duty on pay day and wish to have your check picked up by someone else you must send a written note identifying the person who will be getting your check. This note must give us permis- sion to release your check to that person; otherwise, for your own protection, we shall hold your check until you can come and claim it. Pay advances are not granted. OVERTIME PAY Payment for overtime will be made to all employees except those who are classified as exempt employees. Each department has a standard work week. Hours worked beyond the standard work week must be approved by the Department Head before any overtime is worked. When approved the payment will be made. 5