1985-02-20 Regular Meeting - Laserfiche WebLink

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INTER -OFFICE MEMORANDUM JANUARY 23, 1985 L,r TO: L. Maxey - Assistant Director of -,Public Works FROM: J. Ray - Purchasing Agedt SUBJECT: Sealed Bid #0068: Repair nd Rehabilitation of Backhoes Advertised, sealed bid #0068 for the repair and rehabilitation of three (3) Case 580-C Backhoes was opened and read in City Council Chambers January 21, 1985 at 4 p.m. Bid invitations were mailed to the following four heavy -equipment sales and service facilities; (1) Case Power and Equipment, (2) Fogle Equipment Co., (3) Alvin Equipment Co., and (4) Lansdowne -Moody Inc. Only Case Power and Equipment Co. returned a bid proposal to repair the aforementioned units for a total amount of $12,141.21. All vendors were contacted after the bid opening to assess their lack of response. Vendors, without exception cited the following reasons for their lack of response. (1) Inability to buy replacement parts from anyone but Case Power and Equipment making their bids uncompetitive for materials. (2) Reluctance to give a fixed price to repair and rehabilitate machinery without being able to tear it down and evaluate the condition of each part. (3) Inability to offer any warranty as requested in the bid package on the repairs. A total of $15,000 is budgeted in the Motor Pool Replacement Fund for the repair and rehabilitation of these three backhoes. This budgeted figure was based on estimates prepared by the Equipment Services Superintendent. I hereby recommend the City of La Porte accept the bid by Case Power and Equipment Company in the amount of $12,141.21 and completion times as shown on the attached tabulation. I trust this recommendation will meet with your approval. JR/mb cc: B. Herrera J. Hodge B. Jacobs Attachment: Tabulation