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• <br />INTER-OFFICE MEMORANDUM <br />JUNE 6, 1985 <br />T0: L. Maxey - Asst. Director of Public Works <br />D. Root - Equipment Serviced upe intendent <br />FROM: J. Ray - Purchasing Agent ~ /" <br />SUBJECT: Sealed Bid ~~0099 - Auto~vupplies <br />• <br />Advertised, sealed bids ~~0099 for the annual supply agreement for <br />automotive supplies were opened and read in City Council Chambers June 3, <br />1985 at 4 p.m. Bid invitations were mailed to fifteen area wholesalers <br />and supply houses with the following vendors returning bids; (1) Chickering <br />Oil and Supply Co., (2) Jones Oil Co.,.~(3) Spencer Hwy. Auto Supply, (4) <br />Allen-Kerber Parts, (5) Gorham Automotive. Vendors submitted pricing on <br />the following three categories of supplies; Section I: Bulk Oil, Greases <br />and Transmission Fluid, Section II: Antifreeze and Lubricants, and Section <br />III: Assorted Shop Supplies. <br />Bidders were asked to submit firm prices for a one-year period on all <br />items included in the supply agreement. Items will be ordered by Equip- <br />ment Services Personnel for inventory and/or as needed to maintain service <br />levels in the maintenance of City of La Porte rolling stock. <br />Low bid in Section I for Bulk Oils, Greases and Transmission Fluid was <br />the current contractor Jones Oil Co. with a weighted average of 1.4. Prices <br />averaged 2X higher than prices under the current agreement. <br />There is a tie bid in Section II for Antifreeze and Lubricants between <br />Jones Oil Co. and Chickering Oil and Supply Co., both with a weighted average <br />of 1.83. Prices in this section average SX lower to 3X higher than pricing <br />under the current contract with Chickering Oil Co. <br />Low bid in Section III for Assorted Automotive Supplies is Chickering <br />Oil and Supply Co. with a weighted average of 1.26. Prices were the same <br />to 2X higher than pricing under the current contract. <br />Recommended bid awards by Section are as follows: <br />1. Section I: Award one-year supply agreement to Jones Oil Co. - Low bid <br />meeting specifications. <br />2. Section II: Tie bid between Jones Oil Co. and Chickering Oil and Supply. <br />Award one year supply agreement to vendor chosen by drawing of lots by <br />Mayor Malone at next City Council meeting. <br />3. Section III: Award one-year supply agreement to Chickering Oil and Supply <br />on the basis of low bid meeting specifications. <br />I trust these recommendations will meet with your approval. <br />cc: R. Hare <br />J. Hodge <br />JR/mb <br />