1986-06-23 Regular Meeting of La Porte City Council

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~~ ! ~ INTER-OFFICE MEMORANDUM June 4, 1986 T0: S. Gillett - Director of Public Works FROM: Tim Blackwell - Purchasing Agent~(~ SUBJECT: Sealed Bid l~0149 - Street Material 77 Advertised, sealed bids 40149 for Street Material were opened and read in City Council Chambers May 19, 1986 at 4 p.m. Sealed bid invitations were mailed to six area manufacturers and jobbers of liquified petroleum products with the following two returning bid packages: (1) Gulf State Asphalt and (2) Exxon Co., U.S.A. Vendors were asked to submit pricing for (1) Cut Back Asphalt, (2) Emulsions, (3) Liquid Asphalt Cement and (4) Catalytically Blown Asphalt Joint and Crack Filler. Low bid in Section I, Cut Back Asphalt is Exxon Co., U.S.A. Although price average from Exxon is 25~ less than pricing under current agreement with Exxon, Exxon did not bid on MC-800 nor quantities under 500 gallons. Plus Exxon prices will fluctuate without prior notice as established prices change. Exxon also stated that they reserve the right to refuse supply in the event of price increases not accepted by the buyer. Gulf State Asphalt bid is 4Z higher than current agreement. In Section II and III Gulf State Asphalt is the only respondent for Emulsions and Liquid Asphalt Cement. Prices on these items are lower than current agreement by 14~ and 87 respectfully. Sheplers Equipment Co., Inc. agreed to continue furnishing Catalytically Blown Asphalt Joint and Crack Sealer at 1985-86 price of $.25 per pound. Recommended bid awards for one year supply agreements are as follows: Section I (items 3 & 4), Section II and Section III - Gulf State Asphalt Section I (items 1 & 2) - Exxon Co., U.S.A. Section IV - Shepler's Inc. - Sole source supplier Please submit your recommendation along with an Agenda Request Form and all attachments to the City Manager's Administrative Assistant no later than 5:00 p.m. on the Monday preceding the next regular Council meeting. If there is a need to delay bringing this bid to the Council, you should con- tact me immediately so that arrangements can be made to extend the quoted bids. TB/mb cc: R. Hare Attachment: Bid Tabulation