Laserfiche WebLink
• • <br />REQUEST F'OR CITY COUNCIL AGENDA ITEM <br />Agenda Date Requested: January 9, 1989 <br />Requested By: Cherie Black <br />XX Report <br />Department: Administration <br />Resolution <br />Ordinance <br />Exhibits: Cost comparison breakdown on copy machines <br />Fact sheet on Minolta EP870 copier <br />SUMMARY & RECOMMENDATION <br />The copy machine presently <br />approximately 8 years old, <br />recorded. In-the past two <br />have become more frequent, <br />are not the high quality n <br />to reflect for the City. <br />in use by City employees is <br />with over 3 million copies having been <br />years, service calls-for maintenance <br />with many parts being replaced. Copies <br />ceded for the professional image we wish <br />Quotes on a new copier, on a 36-month lease plan, have been <br />obtained from eight companies. After careful consideration of the <br />qualities, features and cost per month, a Minolta EP870 model, <br />fits the needs required. The price quoted .includes-lease, <br />maintenance agreement, cost of X40,000 copies per month, copy <br />control device, and estimated cost of supplies. <br />The quote received on the Minolta is somewhat higher than the low <br />quote received, but it is felt the few extra dollars would be well <br />spent because of the construction and design of this particular <br />copier. I have enclosed a copy of the brochure on the Minolta <br />EP870 for your review. <br />Funds for cost of the lease w <br />departments, based on usage. <br />of machine and maintenance of <br />materials and supplies (paper <br />history, it is estimated that <br />follows: <br />ill be absorbed by several City <br />The fixed costs involved are lease <br />machine. Variable costs are <br />and toner). Based on a simple <br />costs will be distributed as <br />Department Percent <br />Administration 57~ <br />Finance 25% <br />Community Development 15% <br />Parks 2~ <br />Fire/EMS 1 ~ <br />My recommendation is to lease a Minolta EP870 copier for a period <br />of 36 months. <br />Action Required by Council: Authorize expenditure of funds for a <br />36-month-lease of a Minolta EP870 <br />model copy machine <br />Availability of Funds: <br />~_ General Fund Water/Wastewater <br />Capital Improvement General Revenue Sharing <br />_______ Other (Motor Pool Replacement Fund ) <br />Account Number: Department-602 Funds Available: X YES _ NO <br />Apn~rov~eld for City CQ~ancil Agenda <br />Robert T. Herrera DATE <br />City Manager <br />